QSHE Admin

China Communications Construction Company Limited (Singapore Branch); Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading construction company in Singapore is seeking a QSHE Coordinator to support management and compliance across multiple projects. The role involves maintaining document control, coordinating audits, and managing regulatory correspondence, ensuring the integrity of the Integrated Management System. Candidates should have at least 3 years of experience in QSHE roles, a diploma in a relevant field, and proficiency in Microsoft Office. Strong organizational and communication skills are essential for this position.

Qualifications

• Minimum 3 years of relevant experience in QSHE, HSE, QHSE, or ISO-related administrative roles.
• Working knowledge of Integrated Management Systems (IMS) and document control requirements.
• Ability to manage multiple deadlines while ensuring document integrity.

Responsibilities

• Maintain and administer document control for the Integrated Management System.
• Coordinate and schedule internal and external audits, ensuring timely closure.
• Centralize records of correspondence with regulatory authorities.

Skills

Document control

Audit coordination

Proficient in Microsoft Office

Regulatory compliance

Attention to detail

Communication skills

Education

Diploma in Business Administration

Job description

Job Purpose

To support the QSHE function across multiple active projects and corporate-level governance by managing administrative, documentation, audit coordination, and regulatory correspondence. This role ensures the effectiveness, integrity, and audit-readiness of the Integrated Management System (ISO 9001 / ISO 14001 / ISO 45001), while enabling the QSHE operations team to focus on high-risk operational reviews.

Key Responsibilities

ISM & Document Control

• Maintain and administer document control for the Integrated Management System (ISO9001 / 14001 / 45001).
• Manage controlled procedures, forms, registers, and revision tracking to ensure document integrity and traceability.

Audit & Certification Coordination

• Coordinate and schedule internal audits, external audits, surveillance audits, and certification renewals (ISO, bizSAFE, ConSASS).
• Track and follow up on CARs, NCRs, audit observations, and evidence submissions, ensuring timely closure and audit readiness.

Regulation & Authority Correspondence

• Centralize and maintain accurate records of correspondence with MOM, NEA, PUB, SCDF, BCA.
• Manage inspections records, notices, summonses, penalties, and regulatory submissions.

Reporting & Management Support

• Prepare and consolidate monthly QSHE dashboards, KPI reports, and management review inputs for senior management.

Operational & Administrative Support

• Manage scheduling for audits, training sessions, inspections, and meetings.
• Support tender submissions by preparing and compiling QSHE-related documentation.
• Ensure confidential and controlled QSHE documents are handled professionally at all times.

Job Requirements

• Diploma in Business Administration, or a related discipline.
• Minimum 3 years of relevant experience in QSHE, HSE, QHSE, or ISO-related administrative roles, within the construction sector.
• Working knowledge of Integrated Management Systems (IMS) and document control requirements.
• Proficient in Microsoft Office applications including data consolidation, report preparation, and dashboard support.
• Ability to manage multiple deadlines, maintain accurate records, and ensure document integrity and traceability.
• Strong attention to detail with a high level of accuracy.
• Good coordination and communication skills to liaise effectively with project teams, auditors, and authorities.
• Demonstrated professionalism in handling confidential and controlled QSHE documentation.