Purchasing Executive

Nexus International School (Singapore); Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

An established educational institution in Singapore seeks a Purchasing Executive to oversee procurement processes end-to-end. This includes managing purchase requests, processing orders in SAP, coordinating logistics, and ensuring vendor compliance with policies. Ideal candidates should possess a minimum diploma, have 2-3 years relevant experience, and familiarity with IT applications. Strong organizational and communication skills are essential. A commitment to maintaining high standards within educational settings is required.

Qualifications

• 2-3 years of relevant purchasing or administration work experience.
• Experience in the education industry preferred.
• Knowledge of procurement methods and procedures.

Responsibilities

• Manage purchase requests and review requisitions for accuracy.
• Process purchase orders and liaise with suppliers.
• Verify incoming shipments for quality specifications.
• Maintain accurate purchasing files and reports.

Skills

Attention to detail

Communication skills

Strong organizational skills

Ability to lift heavy goods

Education

Minimum diploma qualification

Tools

SAP S4 Hana

Google Workspace

Microsoft Applications

Job description

PURCHASING EXECUTIVE

We are seeking a detail-oriented Purchasing Executive to manage the end-to-end procurement process. This role involves sourcing, processing orders in SAP, managing international logistics and ensuring compliance with company purchasing policies.

WHO ARE WE

Nexus is an empowering learning-focused community. We strive to create an honest, open, and innovative community with our learners, parents and peers. We believe that we have something unique and special here we are proud to be different in the way we work; and how we teach and learn.

WHO ARE WE LOOKING FOR

At Nexus we do things differently. Each member of staff is valued and recognised as a unique individual collaborating as part of a supportive community to elevate one another with innovative ideas. You will experience high levels of ownership and empowerment in your role.

ROLE AND RESPONSIBILITIES

Procurement Operations

• Manage purchase requests from stakeholders and review purchase requisitions for accuracy.
• Process purchase orders (POs) and liaise with suppliers to confirm order details.
• Execute goods received notes (GRN) in SAP upon delivery.
• Track status of requisitions, contracts and orders to ensure timely delivery.
• Respond to inquiries regarding order status changes or cancellations.

Sourcing & Logistics

• Assist in sourcing new goods locally and overseas for items not supplied by regular principals/suppliers.
• Coordinate air and sea freight arrangements liaising with forwarders on services and cost efficiency.
• Verify incoming shipments against orders to ensure quantity and quality specifications are met.

Vendor Management & Compliance

• Liaise with vendors to obtain accurate supporting documents for new vendor creation in SAP.
• Ensure all purchasing activities comply with company policies and approval guidelines.
• Liaise with the Central Purchasing Department (CPD) if required.

Administration & Reporting

• Maintain accurate purchasing files, reports and up-to-date price lists.
• Assist in month-end and year-end procurement closing activities, including reconciliation with Accounts Payable.
• Credit card reconciliation with Accounts Payable for online order transactions.

Other Duties

• Support school activities when required.
• Perform any other duties as assigned by the Reporting Officer/Senior Management.

QUALIFICATIONS AND SKILLS

• Minimum diploma qualification.
• At least 2-3 years of relevant purchasing/administration work experience.
• Ability to lift, move and push heavy/bulky goods as required.
• Working experience in the education industry is preferred.
• Knowledge of procurement methods and procedures of a centralised purchasing function.
• Knowledge of the ERP system SAP S4 Hana is preferred.
• Good IT skills and knowledge, proficiency in Google Workspace and Microsoft (MS) Applications.

EEO Statement

Nexus International School (Singapore) is an equal opportunity employer. We respect and seek to empower each individual and value the diverse cultures, perspectives, skills and experiences within our school.

Nexus International School (Singapore) is committed to the safety and wellbeing of our children and families. Nexus endorses the Convention on the Rights of the Child which Singapore ratified on 11 December 2008 and establishes a clear policy and guidelines to protect our learners from maltreatment by any person or persons who come in contact with them in any environment.

Whilst every effort has been made to explain the main duties and responsibilities the role may be revised from time to time.