Purchasing Assistant

Tiong Lian Food Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A food manufacturing company in Singapore is seeking a Procurement Specialist to manage sourcing and purchasing processes. The ideal candidate will assist in sourcing raw materials, maintain supplier databases, and generate cost analysis reports. Strong negotiation and communication skills are essential, along with experience in procurement in an FMCG environment. Proficiency in Microsoft Navision and Excel is required for this role.

Qualifications

• Experience in procurement, preferably in food manufacturing or FMCG.
• Strong attention to detail and ability to manage multiple orders and deadlines.

Responsibilities

• Assist in sourcing raw materials, ingredients, packaging, and other supplies.
• Prepare and issue purchase orders in ERP.
• Maintain an updated database of approved suppliers.
• Generate reports on purchase trends and supplier performance.

Skills

Procurement experience

Negotiation skills

Strong communication skills

Proficiency in Excel

Tools

Microsoft Navision

Job description

Key Responsibilities

• Procurement & Sourcing
• Assist in sourcing raw materials, ingredients, packaging, and other supplies for food production.
• Obtain and compare quotations from multiple suppliers to ensure cost-effectiveness.
• Purchase Order (PO) Processing
• Prepare and issue purchase orders (POs) in ERP
• Track and follow up on order confirmations, shipments, and expected delivery timelines.
• Coordinate with suppliers to resolve any order discrepancies, delays, or quality issues.
• Supplier & Vendor Management
• Maintain an updated database of approved suppliers, including certifications and compliance documents.
• Inventory & Stock Coordination
• Work closely with the inventory and warehouse teams to monitor stock levels and prevent shortages.
• Assist in managing minimum order quantities (MOQs) and safety stock levels to ensure smooth production.
• System Item Code Management (Uploading Images, Code Creation)
• Compliance & Documentation
• Maintain proper documentation of purchase records, supplier contracts, and certifications.
• Assist in internal and external audits related to procurement.
• Cost Control & Reporting
• Generate reports on purchase trends, supplier performance, and cost analysis.

Key Skills & Requirements

• Experience in procurement, preferably in food manufacturing or FMCG.
• Familiarity with Microsoft Navision
• Strong negotiation and communication skills
• Strong in Excel
• Attention to detail and ability to manage multiple orders and deadlines.