Purchaser (Maritime)

Innergy Consulting Pte.; Singapore; Hybrid; SGD 60,000 - 80,000; Full time

Job summary

A shipping consultancy company based in Singapore is seeking an experienced Purchasing Executive. This role involves managing procurement activities, ensuring timely acquisition of goods and services for vessel operations. The ideal candidate should have at least 3 years of experience with a Ship Owner or Ship Manager and a degree in Supply Chain/Logistics. Strong negotiation, organizational skills, and proficiency in Microsoft Office are essential. Interested applicants should send their CV to the provided email address.

Qualifications

• Minimum 3 years of relevant experience as a purchaser with a Ship Owner or Ship Manager.
• Good negotiation skills with a high sense of integrity.
• Strong attention to detail and the ability to manage multiple tasks effectively.

Responsibilities

• Manage the company's procurement activities and acquire goods and services.
• Generate purchase orders and ensure timely processing.
• Monitor supplier performance and maintain compliance with contractual terms.

Skills

Negotiation skills

Attention to detail

Organizational skills

Communication skills

Education

Degree in Supply Chain/Logistics/Purchasing Management

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

We are looking for an experienced & proactive Purchasing Executive for one of our shipping clients. Reporting to the Purchasing Manager, he/she will play a vital role in managing the company's procurement activities and ensuring the timely acquisition of goods and services necessary for the smooth operation of the company's vessels. He/she will be responsible for coordinating with suppliers, processing purchase orders, handling invoicing, and ensuring payments are made in accordance with established terms.

The ideal candidate would have a minimum 3years of relevant experience as a Purchaser with a Ship Owner or Ship Manager.

Key Responsibilities

Procurement Management

• Work with technical superintendents to carry out the day-to-day work purchasing requirements of the assigned vessels.
• Identify suppliers and source equipment and technical services required for vessel operations.
• Maintain accurate records of purchases, pricing, and inventory levels.

Purchase Order Processing

• Generate purchase orders based on requisitions and requests from internal stakeholders.
• Verify purchase requisitions for accuracy and completeness before processing orders.
• Track order status and expedite deliveries as needed to meet operational requirements.

Invoicing and Payments

• Receive and review supplier invoices, ensuring accuracy and compliance with contractual terms.
• Process invoices for payment approval, following established procedures and timelines.
• Coordinate with the finance department to ensure timely and accurate payments to suppliers.
• Work with Purchasing manager to build and maintain positive relationships with suppliers, addressing any issues or concerns promptly.
• Communicate effectively with suppliers regarding orders, deliveries, and payment inquiries.
• Monitor supplier performance and quality, taking corrective action as needed to maintain standards.

Compliance and Documentation

• Ensure compliance with company policies, procedures, and regulatory requirements in all purchasing activities.
• Maintain organized records of procurement transactions, contracts, and vendor agreements.
• Assist with audits and reviews as necessary to demonstrate compliance and accountability.

Qualifications

• Minimum 3 years of relevant experience as a purchaser with a Ship Owner or Ship Manager.
• Minimum degree in Supply Chain/Logistics/Purchasing Management or any related disciplines.
• Good negotiation skills with high sense of integrity; and is resourceful and proactive.
• Proven experience in purchasing, procurement, or supply chain management, preferably in the maritime industry.
• Strong attention to detail and organizational skills, with the ability to manage multiple tasks and priorities effectively.
• Good communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Knowledge of procurement software or systems is a plus.
• Ability to work independently with minimal supervision and as part of a team when necessary.

Interested applicants, please send your CV and your contact details to [e-mail]. We regret that only shortlisted candidates will be contacted.