Projects Coordinator

WGT Events & HR Group; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading event management company is seeking an Operations Assistant to support daily tasks within the Operations Department. Responsibilities include coordinating project executions, conducting site inspections, preparing service reports, and ensuring compliance with company policies and regulations. This role requires strong interpersonal skills and the ability to manage multiple projects. The ideal candidate will have knowledge of mechanical concepts and be proficient in reading architectural drawings.

Benefits

5-day work week

Transport provided

Qualifications

• Strong verbal and written communication skills essential.
• A valid driver’s license and own vehicle required.
• Ability to perform incident investigations and root cause analysis.

Responsibilities

• Assist the Head of Operations with daily tasks.
• Coordinate project executions with departments.
• Conduct frequent site inspections for compliance.

Skills

Interpersonal skills

Leadership qualities

Ability to manage multiple projects

Understanding architectural and structural drawings

Knowledge in electrical/electronic/mechanical concepts

AutoCAD knowledge

Job description

Responsibilities

• Assist the Head of Operations in all daily tasks and matters within the Operations Department.
• Coordinate with Operations Administration Department and Sales & Marketing Department in project executions including carrying out site surveys, preparing designs and documentations (method statements, safe work procedures, risk assessments, fall prevention plans and lifting plans) for submission, arrange manpower and logistics to deliver construction equipment to site, install, commission, maintain, inspect, shift, troubleshoot, dismantle and return construction equipment to workshop.
• Implement systems and liaise closely with customers to monitor site progress and workshop.
• Conduct frequent site inspections to ensure work done in accordance with contractual scope of work, customer requirements and manufacturer specifications as well as take prompt corrective actions.
• Prepare and submit service reports with pictures, work done forms, weekly inspection checklists and maintenance checklists to customers and Head of Operations.
• Liaise with AEs and PEs to carry out designs, inspections and testings as well as submit drawings, calculations, COS and LM certificates to customers promptly.
• Conduct user trainings and safety briefings as well as organise safety campaigns.
• Perform incident investigation and root cause analysis as well as prepare incident reports with pictures.
• Manage the training, productivity and well-being of the teams assigned by the Head of Operations.
• Ensure our construction equipment and accessories on-site are fully accounted for at all times and implement necessary measures to prevent loss and damage.
• Perform asset and inventory reconciliation and generate monthly reports for Management.
• Use Enterprise Resource Planning system to complete daily tasks and assist in the implementation and improvements of the system.
• Ensure procedures, products and services rendered comply to Company policies, government regulations and ISO standards.
• Maintain historical records for annual accounting and ISO audits.
• Undertake additional tasks and responsibilities when required or as instructed.
• Team player with strong interpersonal, communication and written skills, leadership qualities and ability to manage multiple projects under tight timelines.
• Must be able to read and understand architectural and structural drawings as well as possess own vehicle.
• Knowledge in electrical/electronic/mechanical concepts and AutoCAD will be an advantage.

Remarks:

• 5 days working
• Mon to Thu: 8.00am to 5.30pm, Fri: 8.00am to 4.30pm
• Transport provided at Joo Koon MRT Station

Please include the following information in your resume

• Current & Expected Salary
• Reason(s) for leaving
• Notice Period / Availability to commence work

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only short-listed candidates will be notified.

EA License | 18C9251 WGT Group
Registration No | R22111484 Ketty Lim