Project Services Coordinator (Changi)(PMP) (Logistics)(Equipment)(Broadcasting)

RS Recruitment Agency LLP; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A recruitment agency is looking for a professional to manage the scheduling of Flypacks and Outside Broadcasting facilities. The ideal candidate will have strong organizational skills and at least 3 years' experience in managing time-critical services in a broadcasting environment. Responsibilities include coordinating with various teams and managing project updates. Suitable for those who can work under pressure and have excellent communication skills. Willingness to travel is required.

Qualifications

• Minimum 3 years’ experience in a cross-functional environment managing time-critical services.
• At least 1 year experience in broadcast television, event project management, and/or event logistics.
• Experience working across international teams and supporting large-scale, globally televised events.

Responsibilities

• Support the scheduling of Flypacks and Outside Broadcasting (OB) facilities.
• Gather input from engineering and logistics teams for decision-making.
• Maintain schedules on platforms for departmental alignment.
• Coordinate with logistics and procurement teams to address timelines.
• Manage project update meetings and act as central point of coordination.

Skills

Strong organizational skills

Ability to manage multiple projects

Excellent verbal and written communication skills

Experience in broadcast television

Self-motivated

Experience in event project management

Ability to think strategically

Willingness to travel

Education

Project Management Professional (PMP) certification

Job description

Outdoor Broadcasting Truck and Flypack Scheduling

• Support the scheduling of Flypacks and Outside Broadcasting (OB) facilities in collaboration with the Project Director and Sales team.
• Gather input from engineering as well as logistics, procurement, and equipment allocation teams to provide accurate information for decision-making.
• Ensure all scheduling considerations—technical, logistical, and operational—are clearly communicated to stakeholders.
• Maintain and update schedules on relevant platforms so all departments remain aligned and informed.
• Flag potential conflicts early, and where appropriate, make or recommend decisions to keep projects on track.

• Work closely with the sales team to provide utilization data and scheduling input that supports revenue opportunities.
• Coordinate with logistics, procurement, and equipment allocation teams to address timelines, equipment movements, and potential shortages—supporting these departments when issues or conflicts arise.
• Support in-house engineering by communicating scheduling requirements and highlighting any technical considerations raised.
• Assist the finance team by supplying accurate information to support forecasting and reporting needs.
• Collaborate with colleagues across multiple NEP offices and time zones to ensure smooth delivery of global projects.
• Manage project update meetings, including attendee lists, agendas, and follow-up actions.
• Act as a central point of coordination, ensuring all teams remain informed and aligned throughout the project lifecycle.

Position Requirements

• Strong organizational skills with the ability to manage multiple projects under tight deadlines.
• Self-motivated, able to work independently while escalating issues when necessary.
• Minimum 3 years’ experience in a cross-functional environment managing time-critical services involving equipment delivery.
• At least 1 year experience in broadcast television, event project management, and/or event logistics, ideally with exposure to large-scale live events.
• Ability to think strategically at a big-picture level while also narrowing focus to granular departmental details, ensuring leadership understands key nuances.
• Experience working across international teams, time zones, and supporting large-scale, globally televised events.
• Capable of making informed decisions when required to maintain project momentum.
• Willingness to travel to project events and provide onsite support when required.
• A fast learner who asks the right questions and adapts quickly to new processes and software.
• Excellent verbal and written communication skills.
• Project Management (PMP) certification is preferred.