Project Secretary

Hong Leong Holdings Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading property management firm in Singapore is looking for a Secretary to provide administrative support to Project Managers and the Property Service Manager. The ideal candidate will have at least 2 years of experience in a secretarial role, with strong organizational, communication, and IT skills. Responsibilities include managing documents, answering calls, and arranging meetings. This position starts in February/March 2026.

Qualifications

• Experience in a secretarial role for 2 years and above.
• Pass in English is required.

Responsibilities

• Serve as Secretary to Project Managers / Property Service Manager.
• Update ISO 9001 / ISO 14000 documents.
• Filing documents, both soft and hard copies.
• Assist in answering phone calls and taking messages.
• Arrange meetings and type documents.
• Manage queries from purchasers.

Skills

Organization skills

Communication skills

IT skills

Education

Diploma or GCE O-level certification

Job description

Job Requirements

1. Diploma or GCE O-level certification, including a pass in English.
2. Possess organizational, communication and IT skills.
3. Experience in secretarial role 2-years and above.

Job Descriptions

1. Secretary to Project Managers / Property Service Manager
2. Update of ISO 9001 / ISO 14000 documents
3. Filing of documents
4. Filing of soft copy and hard copy drawings
5. Rotation of switchboard duty when receptionist is on lunch duty or annual leave
6. Answer phone calls / Take messages
7. Arrange meetings
8. Typing
9. Arrange for cheque and forms to be signed for authority submission
10. Get contract documents and plans for signature
11. Receipt of tender documents / Monitor tender interviews
12. Newspapers cuttings
13. Making of drinks for meetings / Photocopy of minutes & documents / arrange chairs / clean white boards at meeting room
14. Add papers (daily brillante a toner to photocopier. Call for servicing of photocopier, when necessary.
15. Receipt and return of samples to suppliers
16. Ordering of groceries for department
17. Handle queries from purchasers
18. Update Project Data for respective projects

Start work in February / March 2026

Email: [e-mail]

Thank you for your application but we regret that only shortlisted candidates will be notified.