Project Operations Executive (ID1415)

Kitchen and bathroom retail company; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A retail company in Singapore is seeking a Project Operations Executive to manage the supply process and coordinate with contractors. The ideal candidate must have 3-4 years of experience in the construction industry, strong organizational and communication skills, and the ability to work independently. This role includes ensuring timely deliveries, attending site meetings, and managing customer relationships.

Qualifications

• Possess 3-4 years’ experience in construction, building & materials industry.

Responsibilities

• Ensure smooth process of supplying products to site.
• Attend regular contractors’ site meetings.
• Maintain close communication with main contractors.
• Create SAP quotations and Order Confirmation.
• Prepare sales forecasts and ensure timely deliveries.
• Negotiate with main contractors as necessary.
• Update CRM regularly according to project status.

Skills

Meticulous with figures

Good organization skills

Good communication skills

Customer service skills

High level of reliability

Independence

Job description

Overview

Company name: Kitchen and bathroom retail company

Job Title: Project Operations Executive (ID1415)

Hours per week: Mon to Fri, 8.45am to 5.45pm

Location: Chinatown, Central, Singapore

Job category: Admin / Human Resources

Responsibilities

• In-charge of ensuring smooth process of supplying our products to site and fulfilling our duty as the appointed supplier for secured direct projects.
• Attend regular contractors’ site meetings for each direct project, which are part of obligations of suppliers and service the issues that arise.
• Maintain close communication with main contractors to plan and derive accurate delivery scheduling based on site requirements for all direct projects.
• Create SAP quotations according to approved project pricing and ensure the net prices tally with prices for tender submission and prices in contracts.
• Create Order Confirmation for goods to be delivered according to instruction or advice from site and liaise with purchasing department to ensure goods will arrive in time.
• Prepare sales forecasts by fixing the delivery schedule with main contractor for all direct projects.
• Ensure timely deliveries to site and keep track of incoming official records including emails, PO, letters, faxes for site notifications or additional order.
• Responsible for regular follow-up for on time collection of due progress / retention sums with main contractors.
• Negotiate with main contractors if necessary, to provide support to relevant departments for their aging accounts, site delays and shipment delays.
• Co-ordinate internally to make available products samples, sample boards, mock-ups for developer, architects, designers and project site references in a timely manner.
• Arrange installation training for each direct project with technical team for main contractors / plumbing sub-contractors.
• Attend meeting with technical team for technical issues that required attendance of sales team at site.
• Handle contracts for supply of products, collate and submit for monthly contract review, co-ordinate performance bonds with accounting department.
• Update CRM (Customer Relationship Management) regularly according to the status of the project as well as relevant forecast.
• Prepare specification sheet according to the instruction of project sales person.
• Any other ad-hoc sales related tasks as required or events.

Requirements

• Possess 3-4 years’ experience working in a construction, building & materials industry
• Meticulous with figures, good organization skills
• Good communication and customer service skills
• High level of reliability and independence