Project Management Office (PMO) Assistant

Luxoft; Singapore; On-site; SGD 80,000 - 120,000; Full time

Job summary

A leading global financial institution in Singapore is seeking a Project Manager to drive the consolidation of its Banking and Investment Banking arms. Ideal candidates will have a Bachelor's degree in IT, Business, Finance, or Engineering, along with 5-8 years' experience in PMO/project coordination within banking or capital markets. Responsibilities include preparing consolidated WBS, facilitating governance meetings, and tracking deliverable status, ensuring effective collaboration and compliance across all levels.

Qualifications

• 5-8 years' experience in PMO/project coordination roles within banking or capital markets domain.
• Ability to consolidate inputs from multiple workstreams into single source of truth.
• Experience preparing materials for Steering Committee, Program Governance forum, and internal audits.

Responsibilities

• Prepare consolidated WBS by collating Markets, CASA & DATA WBS.
• Facilitate governance and stakeholder meetings on behalf of PMOs.
• Track deliverable status and facilitate the sign-off process with stakeholders.

Skills

Stakeholder & Communication Skills

Governance & Compliance

Highly organized

Detail-oriented

Proactive

Strong follow-through

Education

Bachelor's degree in IT, Business, Finance, or Engineering

Tools

MS Excel

PowerPoint

MS Project

JIRA

Confluence

Job description

Project description

Client is leading global financial institution with a strong presence in Asia, Americas, Europe, and the Middle East. In the Asia-Pacific region, the Client operates key hubs in Singapore and Hong Kong, providing comprehensive financial services across corporate banking, markets, treasury, and risk management. Client is committed to leveraging advanced technology platforms to deliver innovative solutions, enhance operational efficiency, and maintain robust risk governance. As part of this commitment, the Group invests in industry-leading systems such as Murex to support end-to-end trade processing, risk analytics, and regulatory compliance across multiple asset classes. Client has embarked on strategic initiative to consolidate its Banking and Investment Banking arm into one. Towards that end it is hiring project manager to drive this consolidation exercise leading to:

• Accelerated delivery of strategic platform programs, minimizing risk and downtime.
• Improved cross-team collaboration and decision-making across geographies and functions.
• Ensure Murex enhancements meet business, risk, and compliance requirements in a complex regulatory environment.
• Support of scalable, efficient operations that position the Client for future growth.

Responsibilities

• Prepare consolidated WBS by collating Markets, CASA & DATA WBS
• Prepare material for governance and ad-hoc meetings
• Facilitate governance and stakeholder meetings on behalf of PMOs
• Prepare and circulate the Minutes of Meetings
• Follow up and close the action items from meetings
• Maintain risk registers on behalf of PMOs
• Track the deliverable status and facilitate the sign off process with stakeholders
• Facilitate in tracking the cost (against AFA & Masterplan) and timeline
• Compile details to be presented in CCB and RDA
• Remind both PMOs (Markets & Release) on key dates/milestones

Skills

Must have

• Bachelor's degree in IT, Business, Finance, or Engineering
• 5-8 years' experience in PMO / project coordination roles within banking or capital markets domain
• Stakeholder & Communication Skills
• Professional written communication for governance packs and executive updates
• Governance & Compliance
• Understanding of banking project governance and control frameworks
• Experience preparing materials for:
  • Steering Committee
  • Program Governance forum
  • Internal audit / compliance checkpoints
• Tools & Reporting:
  • MS Excel (tracking, RAID, reconciliation)
  • PowerPoint (management decks, status packs)
  • MS Project / Planview / Clarity (or similar)
  • JIRA / Confluence (issue tracking, documentation)
• Ability to consolidate inputs from multiple workstreams into single source of truth
• Soft Skills & Personal Attributes:
  • Highly organized, detail-oriented, and proactive
  • Ability to work under tight timelines and high‑pressure go‑live phases
  • Strong follow‑through and ownership mindset
  • Comfortable working in structured, process‑driven Japanese bank environments

Nice to have

Project Management Certification (PMP) or Agile Certification