Project Coordinator

JEB ASIA PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading project management firm in Singapore is seeking a Project Coordinator to oversee project activities, ensure alignment with project goals, and support Project Managers. Responsibilities include tracking project timelines, handling project documentation, and liaising with vendors to ensure smooth project delivery. The role demands excellent organizational skills and attention to detail.

Responsibilities

• Coordinate project activities and ensure alignment with project goals and timelines.
• Track project progress and report any issues or delays.
• Handle project-related duties from briefing to completion.
• Assist with site coordination and act as contact point.
• Support Project Managers in daily operations.
• Prepare and maintain project documentation.
• Facilitate communication among project team members.
• Monitor costs to ensure project delivery within budget.

Job description

Responsibilities

• Coordinate project activities and ensure they align with project goals and timelines.
• Track project progress, plan and expenditures, and report any issues or delays to the project manager, escalating when necessary.
• Handle and support all project-related duties from project briefing to completion, including profit sheets, vendor quotations, submitting vendor invoices, project inventory updates, redistribution orders, project coordination, and logistics arrangements.
• Assist in reviewing as-built floor plans, reports, etc.
• Assist with site coordination works as needed and act as a point of contact for project-related inquiries.
• Support Project Managers in day-to-day operations.
• Prepare and maintain project documentation, including project plans, status reports, and other related documents.
• Facilitate communication among project team members.
• Ensure all project documentation is stored and organized according to company policies.
• Coordinate with local and international vendors and the entire supply chain to ensure smooth project delivery.
• Monitor costs to ensure the project is delivered within budget.
• Provide administrative support to the project management team, including handling correspondence, scheduling appointments, and managing calendars.
• Support team members with administrative tasks as needed.
• Follow workflow procedures and meet deadlines and schedules.
• Compile and distribute project reports to stakeholders.
• Maintain previous and existing projects.
• Assist in other ad-hoc duties as assigned.