Project Administrator / Document Controller

INTEGRATE ENGINEERS PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A leading engineering firm in Singapore is seeking a detail-oriented professional to support project documentation and coordination. Responsibilities include preparing letters of appointment, managing earthworks documentation, and maintaining safety files. Candidates should have strong organizational and time management skills, with basic knowledge in Microsoft applications. This role offers an opportunity to work in a dynamic project environment.

Qualifications

• Meticulous, detail-oriented, and highly organized with strong time management skills.
• Able to work independently, prioritize tasks effectively, and manage tight deadlines.
• Basic knowledge in Microsoft applications including Word, Excel, and PowerPoint.

Responsibilities

• Prepare Letter of Appointment (LOA) for IEPL & subcontractors’ teams.
• Manage documentation for Notification for Commencement of Earthworks.
• Prepare & maintain version control of Project & Safety Files.

Skills

Organizational skills

Time management

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Responsibilities

• Prepare Letter of Appointment (LOA) for IEPL & subcontractors’ teams
• Apply for Notification for Commencement of Earthworks submissions and manage all related documentation which includes renewing of plant maps and applications
• Prepare & maintain version control of Project & Safety Files for each project
• Handle printing, laminating, and distribution of on-site documents, including safety posters, permits, and signage
• Assist in MHA clearance forms, Jurong Island Pass applications, and Safety Induction Course & Project Safety Review name list
• Maintain control of all incoming and outgoing documents digitally & hardcopy (Pipe Installation Report, Cable Cutting Record, Service & Maintenance Report)
• Support the Project Engineer with day-to-day paperwork and coordination work
• Assist in scheduling meetings and taking down key notes or action items.
• Assist in preparing documentation packages for client or internal submission

Qualifications

• Meticulous, detail-oriented, and highly organized with strong time management skills
• Able to work independently, prioritize tasks effectively, and manage tight deadlines
• Basic knowledge in Microsoft applications including Word, Excel and PowerPoint