Project Administrator (1 year contract, West)

People Profilers; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A staffing agency in Singapore is seeking a proactive Admin Support professional to ensure smooth logistical coordination and reporting during project phases. The ideal candidate will manage mobilization, timesheets, and prepare reports. Interested candidates are encouraged to email their resumes for this 12-month contract position offering a competitive salary package.

Benefits

Competitive remuneration package

Comprehensive range of benefits

Qualifications

• Proven experience in managing logistics for large teams, preferably in an industrial or project-based environment.
• Strong organizational skills to manage timesheets and prepare detailed reports.
• Basic technical knowledge or willingness to learn to manage punch lists and support commissioning activities.
• Excellent communication skills to coordinate with various stakeholders and ensure smooth operations.

Responsibilities

• Oversee the mobilization and demobilization of all personnel assigned to the project.
• Handle the timesheet management for approximately 20–40 field service engineers.
• Prepare Service Request (SR) summaries for GTG and GTC.
• Assist in gate pass application includes SSIC training.
• Prepare daily & weekly reports.
• Prepare proforma invoices.

Skills

Logistics Management

Administrative Skills

Technical Aptitude

Communication Skills

Job description

• Location: Tuas
• 12 months contract
• US MNC
• Mon‑Fri 8am‑5:30pm, OT on Saturdays (payable)
• Salary: up to basic $4000 + OT

We are seeking a proactive and detail-oriented Admin Support professional to join our team. This role is critical in ensuring smooth logistical coordination, accurate reporting, and technical support during the commissioning and start‑up phases.

Essential Responsibilities

• Logistics Management: Oversee the mobilization and demobilization of all personnel assigned to the project, including OEMs and visitors.
• Timesheet Management: Handle the timesheet management for approximately 20‑40 field service engineers (FSEs) at the site, ensuring accurate and timely submissions.
• SR (NCR) Summary Preparation: Prepare Service Request (SR) summaries for GTG and GTC, a task that is currently very time‑consuming and expected to increase in volume.
• Admin Support: Assist in gate pass application includes SSIC training to handle technical aspects effectively.
• Daily & Weekly Report preparation
• Performa invoices prepare

Qualifications / Requirements

• Experience in Logistics: Proven experience in managing logistics for large teams, preferably in an industrial or project‑based environment.
• Administrative Skills: Strong organizational skills to manage timesheets and prepare detailed reports.
• Technical Aptitude: Basic technical knowledge or willingness to learn to manage punch lists and support commissioning activities.
• Communication Skills: Excellent communication skills to coordinate with various stakeholders and ensure smooth operations.

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Alternatively, you may wish to email your resume in a detailed Word format to [e-mail]

We regret that only shortlisted candidates will be notified.

People Profilers Pte Ltd, 20 Cecil Street, #08‑09 PLUS Building, Singapore 049705

Tel: [phone]

http://www.peopleprofilers.com

[e-mail]

Consultant in charge: So Boon Shyen, Debbie

EA Licence Number: 02C4944

Registration Number: R1111376