Project Admin

Consortium for Clinical Research and Innovation Singapore; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading research organization in Singapore is looking for an administrative assistant to help manage project documentation and facilitate communication between teams and clients. The role involves preparing contracts, invoices, and maintaining organized records. Ideal candidates will possess strong organizational skills and proficiency in Microsoft Office. Entry-level applicants are welcome, and training will be provided. This position is an excellent opportunity to gain hands-on experience in a dynamic environment.

Qualifications

• Advantage for those with work experience in the administration role.
• Strong organizational skills to manage multiple tasks and meet deadlines.
• Entry-level candidates are welcome to apply, and training will be provided.

Responsibilities

• Assist in project documentation management, including contracts and invoices.
• Coordinate with subcontractors and facilitate communication between project teams and clients.
• Process project employee claims and maintain organized records.

Skills

Organizational skills

Proficient in Microsoft Office Suite

Job description

About Us

At KPT, we blend innovative engineering with deep expertise to deliver solutions that save time and maximize value. Our mission is to streamline project installation while ensuring efficiency and excellence at every step.

With extensive engineering resources, advanced capabilities, and an exceptional team, we thrive on managing complex projects and meeting demanding time-to-market requirements. We don’t just complete projects — we drive innovation, optimize processes, and deliver results that matter.

Key Responsibilities

• Assist in the preparation and management of project documentation, including contracts, change orders, and invoices
• Assist, verify and ensure proper record of tax invoices issuance and payment received from the customers, correct entries into internal accounting spreadsheet
• Assist in submission of project documentation internally / externally in the required system
• Raise purchase requisition form for department needs
• Maintain organized records of project correspondence, reports, and meeting minutes
• Process project employee claims and petty cash reimbursements
• Coordinate with subcontractors to ensure timely delivery of required documents
• Facilitate communication between project teams and clients
• Any other ad hoc tasks as assign by the department head

Qualifications

• Advantage for those with work experience in the administration role
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong organizational skills to manage multiple tasks, prioritize responsibilities, and meet deadlines effectively
• Entry-level candidates are welcome to apply, and training will be provided