Procurement Executive

Ban Choon Marketing Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A logistics and procurement company in Singapore is seeking an experienced individual to provide logistics support and administrative assistance within the procurement team. The successful candidate will coordinate logistics arrangements, assist with permit documentation, and support various departments in procurement-related matters. This role requires experience in procurement or supply chain, effective communication skills, and the ability to work in a fast-paced environment.

Qualifications

• Preferably has experience in procurement, sourcing, or supply chain management in FMCG or a related industry.
• Able to work in a fast-paced environment and collaborate with various departments.
• Good communication skills and effectively bilingual.
• Motivated and driven individual who possesses good analytical and negotiation skills.

Responsibilities

• Coordinate logistics arrangements for sea-freight, airfreight, and land shipments.
• Prepare permit declaration documents and submit them to authorized agents for processing.
• Process and upload Purchase Invoices into the system.
• Follow up with suppliers on required documents and shipment status.
• Ensure compliance with statutory acts and company policies.

Skills

Logistics Coordination

Procurement Software

Communication Skills

Analytical Skills

Negotiation Skills

Education

Experience in Procurement or Supply Chain Management

Tools

Business Central

Job description

Your duties include, but are not limited to, the following:

1. Logistics Support

• Coordinate logistics arrangements for sea-freight, airfreight, and land shipments.
• Monitor and follow up with forwarders and suppliers on ETAs, delays, adjustments, and shipment discrepancies.
• Update shipment trackers and provide timely status updates to Procurement and relevant departments.
• Verify, receive, and file all transport documents (invoices, packing lists, airway bills, bills of lading).
• Assist buyers with delivery coordination and quantity confirmation when required.

2. Permit & Documentation

• Prepare permit declaration documents and submit them to the authorised third-party agent for processing.
• Ensure all permit submissions are completed accurately and on time.
• Liaise with external permit vendors to ensure smooth and efficient declaration processes.
• Maintain organised and accurate filing for all permit-related documentation.

3. Procurement Administrative Support

• Process and upload Purchase Invoices (PI) accurately into the system.
• Perform PO/AF-related tasks when required.
• Conduct month-end checks for shipment and PI documentation.
• Request revised invoices, credit notes (CN), and debit notes (DN) from suppliers when discrepancies arise.
• Maintain accurate and well‑organised filing for all procurement documents.

4. Routine Follow‑Up & Cross‑Functional Support

• Follow up with suppliers on required documents, shipment status, and outstanding clarifications.
• Provide administrative support to Warehouse, Finance, Sales/CSO, and other departments on procurement‑related matters.
• Highlight recurring issues or documentation discrepancies to the relevant buyer.

Compliance

• Ensure the procurement team follow all statutory act, company policies and SOPs.

Job Specifications

• Preferably has experience in procurement, sourcing, or supply chain management in FMCG or a related industry.
• Able to work in a fast‑paced environment and collaborate with various departments.
• Proficient in Business Central or other Procurement Software is an advantage.
• Good communication skills and effectively bilingual.
• Motivated and driven individual who possesses good analytical and negotiation skills.