Private Personal Assistant

KLHEALTH PTE. LTD.; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A leading health services provider in Singapore is seeking a highly organized Private Personal Assistant to support the Director with daily personal and professional activities. The ideal candidate will manage schedules, travel arrangements, and communication, ensuring confidentiality and professionalism. Strong attention to detail and the ability to solve problems in a fast-paced environment are essential. This role demands adaptability and a calm mindset, perfect for someone comfortable working alongside a high-profile individual.

Qualifications

• Ability to handle sensitive information with discretion.
• Comfortable working closely with a high-profile individual.
• Flexible mindset and adaptability in a fast-paced environment.

Responsibilities

• Accompany the Director to appointments, events, and engagements.
• Maintain and update calendars while planning travel and itineraries.
• Liaise with internal teams and external partners on behalf of the Director.

Skills

Highly organized

Strong attention to detail

Excellent communication skills

Calm under pressure

Problem-solving

Job description

Overview

We are seeking a discreet and highly organized Private Personal Assistant to support the Director across daily personal and professional activities. This role requires intuition, adaptability and a calm approach while moving in fast paced environments. You will stay close to the Director’s schedule and provide seamless support that keeps everything running smoothly.

Key Responsibilities

Lifestyle and Personal Support

• Accompany the Director to appointments, events and engagements
• Handle day to day personal requests with care and precision
• Manage errands, reservations, gifting and personal shopping
• Coordinate household and lifestyle related matters when needed

Schedule and Coordination

• Maintain and update calendars
• Plan and arrange travel, accommodation and itineraries
• Anticipate needs and prepare ahead for upcoming activities

Logistics and Operations

• Oversee bookings, suppliers, deliveries and service providers
• Ensure smooth transitions between locations and appointments
• Manage ad hoc requests that arise throughout the day

Communication and Confidentiality

• Liaise with internal teams and external partners on behalf of the Director
• Handle sensitive information with absolute discretion
• Represent the Director with professionalism at all times

Ideal Candidate

• Highly organized with strong attention to detail
• Able to think ahead and solve problems quickly
• Comfortable working closely with a high profile individual
• Calm under pressure with a flexible mindset
• Excellent communication skills
• Trustworthy with a strong sense of confidentiality