Philanthropy Operations Manager

TRITON AI PTE. LTD.; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A philanthropic foundation in Singapore is seeking an Operations Manager to oversee day-to-day operations and ensure alignment with the mission. The successful candidate will manage internal processes, engage with stakeholders, and review proposals. With at least 5 years of experience in operations or program management, excellent organizational and relationship-building skills are crucial. The role reports directly to senior management, contributing to impactful social and environmental initiatives.

Qualifications

• Minimum 5 years’ experience in operations, administration, or program management.
• Strong passion for advancing philanthropic and social initiatives.
• Experience reviewing proposals, budgets, and contracts.

Responsibilities

• Oversee daily operations to ensure smooth and efficient functioning.
• Support the evaluation of potential partners, including reviewing budgets.
• Represent the foundation in meetings, events, and partner engagements.

Skills

Operations Management

Stakeholder Engagement

Proposal Review

Multitasking

Education

Bachelor’s degree in Business Administration, Finance, Non‑Profit Management, or related field

Job description

My client is a Singapore-based philanthropic foundation dedicated to empowering vulnerable communities and safeguarding critical coastal ecosystems. The foundation supports on-the-ground organizations through financial grants, capacity‑building initiatives, and technical assistance to enhance operational effectiveness and drive lasting social and environmental impact.

Role Overview

The Operations Manager will oversee the foundation’s day-to-day operations, ensuring efficiency, accountability, and alignment with the organization’s mission. This role involves managing internal processes, reviewing partner proposals, ensuring compliance, supporting financial analysis, and maintaining strong relationships with stakeholders and partners.

Key Responsibilities

Operational and Administrative Management

• Oversee daily operations to ensure smooth and efficient functioning.
• Maintain up-to-date and compliant legal documents, MOUs, and agreements.
• Coordinate across internal teams, projects, and external partners.

Partnership and Proposal Review

• Support the evaluation of potential partners, including reviewing budgets, deliverables, and strategic alignment with foundation goals.
• Conduct due diligence and background checks on vendors, grantees, and partners.
• Provide recommendations on partnership opportunities to senior management.

Stakeholder Engagement and Representation

• Represent the foundation in meetings, events, and partner engagements.
• Build and maintain strong relationships with donors, partners, vendors, and community stakeholders.
• Facilitate communication between internal teams and external stakeholders.

Coordination and Relationship Management

• Ensure alignment of operational processes with strategic objectives.
• Coordinate project timelines, deliverables, and reporting requirements across multiple stakeholders.
• Maintain transparent and collaborative relationships with existing partners.

Ad-Hoc Responsibilities

• Perform additional duties as required to support the foundation’s mission and operations.

Job Requirements

• Bachelor’s degree in Business Administration, Finance, Non‑Profit Management, or related field.
• Minimum 5 years’ experience in operations, administration, or program management, preferably in foundations, NGOs, or non‑profit organizations.
• Strong passion for advancing philanthropic and social initiatives.
• Experience reviewing proposals, budgets, and contracts.
• Excellent organizational, coordination, and multitasking skills.
• Proven stakeholder management and relationship‑building capabilities.
• Strong communication and presentation skills; confident representing the organization externally.
• High level of integrity, attention to detail, and ability to handle confidential information.

Triton AI Pte Ltd
Registration Number: R1980724
EA: 21C0661