Personal Assitant (Queenstown)

Seacare Manpower Services Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore seeks a dedicated Personal Assistant to manage schedules, handle correspondence, and support meetings. The ideal candidate has a background in Business Administration or a related field, along with experience in a PA or administrative role. Strong organisational, time-management, and communication skills are essential, along with proficiency in Microsoft Office. This position is a 3-month contract with a workload of 42 hours per week. Only shortlisted candidates will be notified.

Qualifications

• Background in Business Administration or related field preferred.
• Experience in a PA or administrative role is essential.
• Strong organisational and time-management skills required.
• Excellent written and verbal communication abilities needed.
• High level of discretion and professionalism is crucial.
• Ability to multitask and prioritise effectively.
• Strong attention to detail is a must.
• Proficient in Microsoft Office and relevant software.
• Proactive, well-organised, and professional work ethic is expected.

Responsibilities

• Manage schedules and calendars
• Arrange appointments and meetings
• Coordinate travel arrangements and itineraries
• Handle correspondence (emails, calls, letters)
• Prepare reports, presentations, and documents
• Maintain electronic and physical filing systems
• Schedule and support meetings
• Take and circulate meeting minutes
• Serve as the first point of contact for stakeholders
• Handle confidential information with discretion

Skills

Organisational skills

Time-management skills

Written communication

Verbal communication

Attention to detail

Discretion

Microsoft Office proficiency

Education

Background in Business Administration or related field

Experience in a PA or administrative role

Job description

Diary Management

• Manage schedules and calendars
• Arrange appointments and meetings
• Coordinate travel arrangements and itineraries

Administrative Support

• Handle correspondence (emails, calls, letters)
• Prepare reports, presentations, and documents
• Maintain electronic and physical filing systems

Meeting Coordination

• Schedule and support meetings
• Take and circulate meeting minutes
• Track and follow up on action items

Communication Management

• Serve as the first point of contact for internal and external stakeholders
• Handle confidential information with discretion

Personal Support

• Arrange personal appointments (e.g. lunches)

Requirements & Skills

• Background in Business Administration or related field (preferred)
• Experience in a PA or administrative role
• Strong organisational and time-management skills
• Excellent written and verbal communication
• High level of discretion and professionalism
• Ability to multitask and prioritise effectively
• Strong attention to detail
• Proficient in Microsoft Office and relevant software
• Proactive, well‑organised, and professional

Duration / Working hours

3 months contract (Immediate)

42 hours per week

We regret to inform only shortlisted candidates will be notified.