Personal assistant to Director - EH03

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading HR advisory firm in Singapore is looking for a Personal Assistant to the Director. The candidate should have a Diploma or Degree and at least 3 years of experience in PA duties and office management. The role entails coordinating the Director's schedule, managing office operations, and oversight of company assets. This position offers a salary of SGD 4,000 - 5,000, with working days from Monday to Friday.

Qualifications

• At least 3 years of experience in performing PA duties and office administration.
• Ability to handle confidential communications effectively.
• Strong organizational skills for managing complex schedules.

Responsibilities

• Act as the primary contact for the Director, coordinating meetings and communications.
• Manage front office operations and improve administrative systems.
• Oversee office property and facilities management.

Skills

Diploma or Degree

3 years of PA experience

Office administration

Facilities management

Education

Diploma or Degree

Job description

PA to Director

• Salary: $4,000 - $5,000 + AWS + VB
• Working Days: 5 days
• Working Timing: 9AM to 6PM
• Working Location: Tanjong Pagar

Requirements:

• Diploma or Degree is required for this role.
• At least 3 years experience in performing PA duties, office administrative, company asset & facilities management.

Job Scopes:

Executive & Personal Support (50%)

1. Act as the primary point of contact for the Director’s schedule, coordinating meetings, calls, and stakeholder communications.
2. Arrange domestic/international travel, including flights, hotels, visas, and detailed itineraries tailored to preferences.
3. Handle personal errands, family/household tasks, and liaise with vendors (e.g., repairs, reservations)
4. Manage complex calendars, schedule appointments, and arrange travel (business & personal).
5. Act as a gatekeeper for communications (email / phone), prioritizing urgency and confidentiality.
6. Run errands, plan events, and handle ad-hoc personal tasks as required.
7. Be available to accompany the Director on trips (domestic / international) when required.

Office Administration

1. Manage front office operations, including reception, visitor management, and incoming / outgoing correspondence.
2. Oversee procurement and vendor management, including negotiations of service contracts, office supplies, and corporate subscriptions.
3. Develop, implement, and improve administrative systems, policies, and procedures to ensure organizational efficiency.
4. Support HR processes such as onboarding, employee engagement activities, and coordination of training sessions.
5. Liaise with IT support / vendors to ensure smooth operation of office technology, including hardware, software, and system access.

Company Property and Facility Management

1. Oversee company property and asset management, including office premises, lease agreements, and facilities maintenance.
2. Manage relationships with building management, landlords, and external contractors for utilities, security, cleaning, and repair works.
3. Track and report on company assets (e.g., office equipment, company vehicles, leased properties), ensuring compliance with audit and insurance requirements.
4. Plan and manage office renovation, relocation, or expansion projects, including cost control and contractor coordination.
5. Ensure compliance with workplace safety, security, and environmental regulations related to company premises.
6. Prepare regular administrative and facility management reports for management review (e.g., cost tracking, vendor performance, office utilization).
7. Support budgeting and expense monitoring for company administration and property management functions.
8. Assist in project coordination tasks where cross-department administrative support is required.

Interested personnel kindly send your CV to WhatsApp: https://wa.me/65%2088567364(Ethan)

Han Meng Zhuo | Reg No: R25138931

The Supreme HR Advisory Pte Ltd | EA No: 14C7279