Personal Assistant (Real Estate Consultancy Team)

OMNI INDUSTRIAL PRIVATE LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading real estate consultancy firm in Singapore is seeking a motivated Personal Assistant to support their consultancy team with property sourcing, client coordination, and administrative tasks. The ideal candidate should possess strong organizational skills, clear communication abilities, and be proficient in Microsoft Office. This role offers competitive salary, performance-based incentives, and the opportunity to gain hands-on experience in industrial real estate and business consultancy.

Benefits

Competitive salary with performance-based incentives

Annual performance bonus

On-the-job training

Supportive work environment with mentorship

Qualifications

• Great attention to detail is essential.
• Professional and client-oriented communication is required.
• Previous experience in real estate, sales support, or administrative roles is an advantage.

Responsibilities

• Support property sourcing by identifying suitable properties.
• Coordinate site visits and appointments with clients.
• Provide administrative support including documentation and data entry.
• Assist with marketing and client outreach activities.
• Handle initial client enquiries and arrange follow-ups.

Skills

Strong organizational skills

Clear communication skills

Proficient in Microsoft Office (Word, Excel, Outlook)

Ability to manage multiple tasks

Education

Diploma or equivalent qualifications

Job description

About the Role

We are looking for a reliable and motivated Personal Assistant to support our Real Estate consultancy team in day-to-day operations. This role provides hands‑on exposure to industrial real estate and business consultancy work, supporting consultants across property sourcing, client coordination, marketing support and administrative functions.

You will work closely with experienced consultants and play a key role in ensuring operations run smoothly, timelines are met and clients are well supported. This position is ideal for individuals who are organized, responsive and keen to develop practical experience in the real estate and consultancy sector.

Key Responsibilities

• Support property sourcing efforts by identifying and shortlisting suitable properties based on client requirements.
• Coordinate site visits, meetings and appointments with clients and external parties.
• Provide administrative support including documentation, filing, data entry and record maintenance.
• Assist with marketing and client outreach activities, including maintaining contact databases and follow‑ups.
• Support consultants with day-to-day operational and coordination tasks.
• Handle initial client enquiries and assist in arranging follow‑ups with consultants.

Qualifications and Requirements

• Strong organizational skills with good attention to detail.
• Clear communication skills and a professional, client‑oriented approach.
• Comfortable using Microsoft Office applications such as Word, Excel, and Outlook.
• Able to manage schedules, track tasks and support multiple workstreams concurrently.
• Positive attitude, adaptable and able to work well within a small, fast‑moving team.
• Prior experience in real estate, sales support, or administrative roles is an advantage but not mandatory.
• Diploma or equivalent qualifications. Fresh graduates and entry‑level candidates are welcome.

What We Offer

• Competitive salary with performance-based incentives.
• Annual performance bonus and Annual Wage Supplement.
• On-the-job training with exposure to industrial real estate, consultancy work, and client management.
• A supportive and collaborative work environment with direct mentorship from experienced consultants.