Personal Assistant (Junior Level)

STAFFKING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore is seeking an Administrative Assistant to support the Director. The role involves organizing schedules, managing documentation, and liaising with clients and stakeholders. Candidates should possess strong communication and organizational skills, and a diploma in Business or Administration. This full-time position offers a friendly working environment and requires dedication to ensuring smooth process handling and compliance.

Benefits

Friendly working environment

5 days work week

Fixed working hours

Qualifications

• Experience in administrative or assistant roles is preferred.
• Strong verbal and written communication skills.
• Good organizational skills and ability to manage time effectively.

Responsibilities

• Provide comprehensive secretarial support including scheduling and arrangements.
• Prepare and manage reports, presentations, and correspondence.
• Organize meetings, prepare agendas, and take minutes.
• Liaise with stakeholders for scheduling and documentation.
• Process insurance claims and maintain client records.
• Assist in onboarding and training of new staff.

Skills

Organizational skills

Time-management skills

Communication skills

Education

Diploma or equivalent qualification (Business/Administration preferred)

Tools

Canva

Job description

Summary Benefit

✔️ 5 days work week
✔️ 9:30am - 6:30pm
✔️ Location: Raffles Place
✔️Friendly working environment

Key Responsibilities

• Provide comprehensive secretarial and administrative support to the Director, including flight bookings, accommodation arrangements, transport coordination, and schedule management
• Prepare, compile, and manage itineraries, reports, presentations, and business correspondence
• Organise and coordinate meetings, including agenda preparation, minute-taking, and follow-up on action items
• Liaise professionally with underwriters, internal stakeholders, external vendors, and clients for scheduling, correspondence, and document control
• Process insurance claims, ensuring accuracy, compliance, and adherence to regulatory requirements
• Maintain and update client records, including tracking policy changes and client interactions
• Prepare and distribute quotes, policy summaries, and related documentation
• Design presentations, reports, marketing materials, and client communications using Canva, ensuring professional and brand-consistent visuals
• Work closely with internal teams to ensure regulatory compliance and support continuous process improvements
• Assist in onboarding and training of new staff on administrative procedures and insurance-related tasks

Qualifications

• Diploma or equivalent qualification (Business/ Administration preferred).
• Some experience in administrative or assistant roles (internship/entry level welcome).
• Good organizational and time-management skills.
• Strong communication skills (verbal and written).

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Jasmine Wong (R22107578)