Personal Assistant

SEARCH PERSONNEL PRIVATE LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A Japanese firm based in Singapore is seeking a Personal Assistant (Japanese Speaking) to manage executive calendars, assist in opening new business entities, and provide multilingual support. The ideal candidate will have at least 5 years of experience in a similar role and be proficient in business-level Japanese. This is a permanent position offering competitive salary and benefits including mobile allowance and annual leave.

Benefits

Mobile allowance

AWS

18 days Annual Leave

Qualifications

• Minimum 5 years’ experience as an Executive Assistant, Personal Assistant, or Senior Administrator.
• Knowledge in assisting with the setup of new business entities.
• Willingness to provide after-hours and urgent support.

Responsibilities

• Manage calendars, meetings, and travel arrangements.
• Assist with the setup of new business entities.
• Handle email correspondence and phone calls.
• Provide project support and oversee expense claims.

Skills

Excellent organizational skills

Strong communication skills

Proficiency in English

Business-level Japanese

Education

Diploma or Degree

Job description

Position: Personal Assistant (Japanese Speaking)

Location: Marina Bay Area

Working hours: 6 days a week | Office Hours 10am -8pm

Salary: Up to $7000 + $50 Mobile Allowance + AWS + 18 days Annual Leave

Duration: Permanent

Industry: Japanese Firm

Responsibilities

• Manage calendars, meetings, and domestic/international travel arrangements
• Assist with setting up and opening new business entities
• Support business initiatives, including research and coordination related to opening new business ventures
• Handle email correspondence, phone calls, document preparation, and follow-ups
• Coordinate meetings, prepare agendas, take minutes, and track action items
• Provide project, reporting, and executive event support
• Oversee expense claims, document control, and general office administration
• Maintain strict confidentiality while delivering high-level executive support

Qualifications

• Diploma, Degree, or equivalent relevant experience
• Minimum 5 years’ experience as an Executive Assistant, Personal Assistant, or Senior Administrator
• Knowledge and hands‑on experience in assisting with the setup or opening of new business entities
• Willingness to provide after‑hours and urgent support (24/7 standby when required)
• Proficiency in English and business‑level Japanese for liaising with Japanese‑speaking clients and stakeholders

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