Personal Assistant cum Operations Support

MGDG PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A company in Singapore is seeking a proactive and organised Personal Assistant cum Operations Support. This role involves assisting management with daily tasks, ensuring smooth office operations, and supporting basic administrative functions. The ideal candidate is detail-oriented, able to multitask, and comfortable with various responsibilities. Basic design skills utilizing tools like Canva will be beneficial for creating marketing materials and presentations.

Qualifications

• Minimum diploma or equivalent qualification.
• Good communication and interpersonal skills.
• Strong organisational skills with ability to multitask.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Familiarity with basic design tools (Canva, etc.) is a bonus.
• Able to work independently and handle tasks with minimal supervision.
• Positive attitude, responsible, and willing to learn.

Responsibilities

• Provide day-to-day administrative support to management.
• Manage calendars, schedule meetings and coordinate appointments.
• Handle travel arrangements, bookings, and expenses.
• Prepare reports, meeting minutes and follow up on action items.
• Maintain confidentiality and handle sensitive information professionally.
• Assist with daily office operations and workflow coordination.
• Support documentation, filing, and data entry tasks.
• Liaise with suppliers, vendors, and partners when required.
• Assist in procurement of office supplies and operational needs.
• Help monitor and update internal records and operational trackers.
• Coordinate logistics for internal events, meetings or company activities.

Skills

Proactive

Organised

Detail-oriented

Multitasking

Good communication

Interpersonal skills

Education

Minimum diploma or equivalent qualification

Tools

Microsoft Office

Canva

Job description

Job Overview

We are seeking a proactive and organised Personal Assistant cum Operations Support to assist management with daily tasks, ensure smooth office operations, and support basic administrative functions. The ideal candidate is detail-oriented, able to multitask, and comfortable handling a wide range of responsibilities.

Basic design skills (e.g., Canva or simple layout tools) will be an added advantage for creating simple marketing materials, presentations or internal documents.

Key Responsibilities

Personal Assistant Duties

• Provide day-to-day administrative support to management
• Manage calendars, schedule meetings and coordinate appointments
• Handle travel arrangements, bookings, and expenses
• Prepare reports, meeting minutes and follow up on action items
• Maintain confidentiality and handle sensitive information professionally

Operations Support

• Assist with daily office operations and workflow coordination
• Support documentation, filing, and data entry tasks
• Liaise with suppliers, vendors, and partners when required
• Assist in procurement of office supplies and operational needs
• Help monitor and update internal records and operational trackers
• Coordinate logistics for internal events, meetings or company activities

Basic Design & Marketing Support (Added Advantage)

• Create simple designs using Canva or similar tools
• Assist with preparing posters, social media visuals or presentation slides
• Support basic marketing tasks when needed

Requirements

• Minimum diploma or equivalent qualification
• Good communication and interpersonal skills
• Strong organisational skills with ability to multitask
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Familiarity with basic design tools (Canva, etc.) is a bonus
• Able to work independently and handle tasks with minimal supervision
• Positive attitude, responsible, and willing to learn