Personal Assistant

Penanshin Shipping Pte. Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A logistics company in Singapore is seeking a highly organized Personal Assistant to support the Managing Director and senior executives. The ideal candidate will manage schedules, handle communications, organize travel, and prepare meetings while maintaining confidentiality and professionalism. A diploma or degree in a related field and proven experience in a similar role are required. Strong organizational skills and proficiency in MS Office tools are essential. This position demands a proactive and adaptable individual in a fast-paced environment.

Qualifications

• Proven experience as a Personal Assistant or in a similar role.
• Excellent organizational, time management, and multitasking skills.
• High level of discretion and professionalism.

Responsibilities

• Manage the Managing Director’s calendar, appointments, and meetings.
• Screen and manage incoming calls and communications.
• Organize and coordinate travel arrangements.
• Prepare meeting agendas and materials.
• Maintain confidential files and records.
• Assist with planning company events and meetings.
• Handle personal errands and confidential tasks.

Skills

Organizational skills

Time management

Multitasking

Strong communication

Discretion

Proactive

Education

Diploma or degree in a related field

Tools

MS Office

Calendar management tools

Job description

About the role:

We are seeking a highly organized and professional Personal Assistant to provide high-level support to the Managing Director and senior executives. This role requires acting as a trusted gatekeeper and confidante, ensuring smooth day-to-day operations through effective coordination, communication, and administrative support.

What You’ll Be Doing:

• Calendar & Schedule Management – manage the Managing Director’s calendar, appointments, and meetings, prioritizing schedules to ensure optimal time usage.

• Communication & Correspondence – screen and manage incoming calls and communications, and draft emails, reports, and professional correspondence on behalf of the Managing Director.

• Travel Arrangements – organize and coordinate domestic and international travel, including flights, accommodation, and transportation, ensuring alignment with senior management’s schedules and preferences.

• Meeting & Executive Support – coordinate and prepare meeting agendas, presentations, and materials; attend meetings, record minutes, and ensure timely follow-up on action items.

• Admin and Office Management- maintain confidential files and records, conduct research and compile information as required, and support office logistics, supplies, and overall office organization.

• Events Coordination – assist with planning company events, conferences, and off‑site meetings.

• Ad hoc Matters – handles personal errands and confidential tasks as requested by the Managing Director.

What We’re Looking For

• Diploma or degree in a related field
• Proven experience as a Personal Assistant or in a similar role
• Excellent organizational, time management, and multitasking skills
• Strong written and verbal communication skills
• Proficiency in MS Office and calendar management tools
• High level of discretion and professionalism
• Proactive, detail‑oriented, and adaptable in a fast‑paced environment
• Friendly, polished, and professional demeanor