Personal Assistant

MARINA RECRUITMENT PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A real estate development firm in Singapore is seeking a proactive and bilingual Personal Assistant to support their CEO. Responsibilities include managing the CEO's calendar, coordinating meetings, tracking project progress, and preparing business documents. Ideal candidates should possess strong organizational skills, be proficient in Microsoft Office and have a background in real estate or construction. Previous experience as a Personal or Executive Assistant is preferred, and fluency in both English and Mandarin is required.

Qualifications

• Strong organizational and time management skills.
• Ability to manage multiple priorities and work independently.
• Previous experience as a Personal or Executive Assistant is a plus.

Responsibilities

• Manage the CEO’s calendar, appointments, and travel plans.
• Coordinate meetings with stakeholders, partners, and team members.
• Prepare reports, presentations, and other business documents.

Skills

Bilingual in English and Mandarin

Organizational skills

Time management

Proficient in Microsoft Office

Interpersonal skills

Attention to detail

Project coordination

Tools

Microsoft Office

Outlook

Trello

Asana

Job description

Roles & Responsibilities

About the Company

Our Client is looking for a proactive and bilingual Personal Assistant to support the CEO of a real estate development company. The role includes calendar management, project progress tracking, and coordination with both internal and external stakeholders. A background in real estate or construction, along with previous experience as a Personal Assistant, is highly preferred.

About the Role

• Manage the CEO’s calendar, appointments, and travel plans
• Schedule and coordinate meetings with stakeholders, partners, and team members
• Track progress on development and construction projects; follow up on action items
• Attend meetings, take notes, and ensure timely execution of follow-ups
• Prepare reports, presentations, and other business documents
• Support communication in both English and Mandarin, including document translation
• Maintain confidentiality and represent the CEO with professionalism

About You

• Bilingual in English and Mandarin frequent communication with China counterpart (spoken and written).
• Strong organisational and time management skills
• Proficient in Microsoft Office, Outlook, and project/task tools (e.g., Trello, Asana)
• Ability to manage multiple priorities and work independently in a fast‑paced environment
• Strong interpersonal skills, with attention to detail and confidentiality
• Previous experience as a Personal or Executive Assistant is a strong plus
• Background in real estate development, construction, or project coordination
• Familiar with property development timelines, construction terms, and business workflows

Interested candidates, please send the following information to [e-mail]

1. Latest Resume with Recent Photograph
2. Expected Salary
3. Reason of Leaving Current Employment
4. Notice Period

Please note that only shortlisted candidates will be notified.

Email: [e-mail]