People & Office Administrator, Singapore Hub

Conservation South Africa; Singapore; On-site; SGD 50,000 - 70,000; Part time

Job summary

An environmental organization is seeking a People & Office Administrator for its Singapore Hub. This entry-level position provides human resources and administrative support, including talent acquisition, onboarding, employee benefits management, and procurement. The ideal candidate should have 2 to 4 years of HR experience and proficiency in tools like MS Office and Taleo. This is a fixed-term contract role with minimal travel expected, offering a chance to work in a collaborative environment that values inclusivity and equal opportunities.

Qualifications

• 2 to 4 years of Human Resources experience, including Talent Acquisition.
• Proficiency with MS Office, LinkedIn, Business World, and recruitment software such as Taleo.
• Self-starter, organized, good time-management abilities.
• Collaborative, team player comfortable working across teams and boundaries.
• Solid written and spoken communication skills (English) and interpersonal skills.
• Results-driven, with problem-solving and decision-making ability.

Responsibilities

• Responsible for the talent acquisition process, including job postings and candidate shortlisting.
• Manages administrative processes linked to recruitment and compliance.
• Develop onboarding processes and conduct New Employee Orientation.
• Coordinate HR support and benefits for employees.
• Assist in procurement, asset management, and IT setup for new hires.

Skills

Talent Acquisition

MS Office

LinkedIn

Organizational skills

Communication skills

Problem-solving

Team collaboration

Education

Bachelor’s degree in any discipline

Local HR certification

Tools

Business World

Taleo

Job description

Join to apply for the People & Office Administrator, Singapore Hub role at Conservation South Africa.

Conservation International protects nature for the benefit of humanity. Through science, policy, fieldwork, and finance, we spotlight and secure the most important places in nature for the climate, biodiversity, and for people. With offices in 30 countries and projects in more than 100 countries, Conservation International partners with governments, companies, civil society, Indigenous peoples, and local communities to help people and nature thrive together.

POSITION SUMMARY - This Position Is Based In Singapore

The Singapore Hub Office and People Administrator provide Human Resources & Administrative support for the CI Office in Singapore. They have responsibility in two major buckets:

• Human Resources, spanning recruitment, staff onboarding/off-boarding, employee benefits/insurance, employee relations, training/development, as well as support for CI global HR processes. Recruitment includes Business World data entry, maintenance of HR folders, as well as work pass application/management for foreigners.
• Administration, including Asset Management, Procurement of office/kitchen supplies, and general administrative/logistic support.

This position will work closely as a member of the Singapore Operations team in Asia FMU and under the direct supervision of the Senior Operations Director, Asia, as well as in close collaboration with the Regional HRBP on HR topics, so as to provide seamless support for staff in the Singapore Country Program & Regional Office based in Singapore.

This position does not supervise staff, and the incumbent is expected to work independently on routine job duties.

Responsibilities

• Talent Acquisition, On/Off-Boarding – Responsible for the talent acquisition process, including working with hiring managers on job descriptions, job posting on relevant portals, direct sourcing via LinkedIn, candidate shortlisting and review with hiring manager, timely interview management, salary proposals/contract issuance, and supporting Director+ recruitments in Singapore.
• Manages administrative processes linked to recruitment, such as Business World data entry, maintenance of documents in HR folders, coordination with Operations on payroll, contract renewals, immigration/working pass applicants/renewals, and ensuring compliance with the Ministry of Manpower and other statutory requirements/guidelines.
• Works with the Regional HRBP and Operations Director to develop an onboarding process for CI Singapore, and conducts New Employee Orientation (NEO) for all new joiners.
• Employee off‑boarding / exit management.
• HR Support & Employee Benefits – Regular review of CI Singapore staff benefits, brief new joiners on their benefits, coordinate with insurance broker on annual renewal, ensure compliance with local labor laws, maintain and update HR policies and handbook, facilitate annual HR processes such as performance management, merit increase, promotion, and provide HR guidance to managers and staff.
• Support the Senior Operations Director and Regional HRBP on disciplinary and employee relations/grievance issues.
• Provide training and development programs in collaboration with the Global L&D team and Regional HRBP.
• Administration – Assist in procurement matters, asset management (tagging, register maintenance, disposal documentation, asset count), facilitate IT setup for new hires, assist mail‑in and mail‑out, manage relationships with external vendors for insurance, and coordinate guest services.

People and Resource Management Responsibilities

• Does not directly supervise staff but assists peers and helps direct the work of interns, temporary employees, contractors, or volunteers.
• Not accountable as budget holder.

WORKING CONDITIONS

• Typical office environment.
• Minimal travel expected.
• This role is a fixed‑term assignment.
• Ability to occasionally work in flexible hours for meetings/workshops and conference calls with offices in different time zones.

Qualifications

Required

• 2 to 4 years of Human Resources experience, including Talent Acquisition.
• Proficiency with MS Office, LinkedIn, Business World, and recruitment software such as Taleo.
• Self‑starter, organized, good time‑management abilities.
• Collaborative, team player comfortable working across teams and boundaries.
• Solid written and spoken communication skills (English) and interpersonal skills.
• Results‑driven, with problem‑solving and decision‑making ability.

Preferred

• Bachelor’s degree in any discipline.
• Local HR certification an advantage but not a must.

To apply for this position, please submit a resume and cover letter.

Application Deadline: December 22, 2025 (11:49 PM EST)

See all Conservation International Career Opportunities HERE

Conservation International is committed to providing equal employment opportunities to all individuals. We believe in hiring based on merit and qualifications, ensuring a fair and inclusive hiring process for everyone.

Seniority level

• Entry level

Employment type

• Contract

Job function

• Administrative