People & Culture Assistant

ASHURST LLP; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading global law firm in Singapore is seeking a dynamic team member to provide operational assistance in the HR lifecycle. The ideal candidate will possess 1-2 years of experience in a similar capacity and a strong drive to support the People & Culture team. This role encompasses updating documentation, managing onboarding processes, and overseeing benefits administration. A keen attention to detail, excellent communication skills, and the ability to multitask in a fast-paced environment are essential for success in this position.

Qualifications

• 1-2 years of experience in a similar role.
• Experience in the professional services sector is preferred.
• Ability to learn and grow in a dynamic environment.

Responsibilities

• Update People & Culture documentation and manage onboarding.
• Oversee benefits administration and leave reporting.
• Coordinate wellness programs and other staff engagement initiatives.

Skills

Administrative skills

Attention to detail

Communication skills

Interpersonal skills

Multitasking

MS Office proficiency

Job description

About Ashurst

Ashurst is a leading progressive global law firm with a rich history spanning more than 200 years. We are proud of our history and are future‑focused, having expanded into new technologies through our NewLaw division, Ashurst Advance, and our consulting arm. Our in‑depth understanding of our clients and commitment to providing excellent standards of service have seen us become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law. To find out more please visit www.ashurst.com.

Department / Role overview

We are looking for an astute, agile, dynamic, solutions focused team member in providing operational assistance across all aspects of the employment lifecycle. This is a great opportunity to work closely with a niche People & Culture team of 4 as well as the stakeholders in the Singapore office on a variety of matters across the business. Our ideal candidate is self‑driven, passionate about people, possesses a sense of curiosity and is able to function in a fast‑paced challenging ecosystem.

Key accountabilities

People & Culture Administration

• Updating and supporting the development of People & Culture documentation, policies & procedures, and maintenance of resources and personnel files (i.e., Org charts, templates, forms etc.).
• Work alongside the Ashurst Central Services Team and other departments to coordinate and manage the onboarding and offboarding for employees, ensuring all items on the checklists are complete.
• Assist in managing new employees' probationary period through facilitating mid and end of probation meetings.
• Manage expense, purchasing including raising purchase requisitions and receipting invoices.
• Track validity, apply and renew Employment, Dependant passes.
• Co‑ordinate and arrange new joiner inductions.
• Set up new starters on portal and send welcome materials.
• Ensure compliance with legislative requirements, policies and procedures.
• Triage employee queries into the People & Culture team and coordinate appropriately.
• Arranging of accommodation for overseas trainees in Singapore.

Benefits Administration

• Oversee benefits enrolment exercise and staff movements.
• Leave administration and reporting.
• Timely submission of government related claims (e.g., Childcare, maternity leave, NS claims etc.)

Staff Engagement

• Assist the team with the coordination of wellness programs, social events, and other initiatives that help build a positive, inclusive culture for the firm.

Reporting

• Complete and submit periodic Ministry of Manpower surveys.
• Produce ad‑hoc reports as required.

Risk and Control

• Ensure that all activities and duties are carried out in full compliance with our regulatory requirements and internal policies.
• The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the firm and the overall business objectives of the firm.

Essential skills and experience

• Relevant experience of a minimum 1‑2 years in a similar capacity.
• Experience working in the professional services sector is preferred but not essential.
• An appetite and willingness to learn and grow.
• Sound administrative skills with the ability to multitask in a dynamic environment.
• High attention to detail and accuracy of data management.
• Strong working knowledge of MS Office suite.
• Excellent written and verbal communications skills.
• Strong interpersonal skills with high levels of discretion and confidentiality.

Background checks
In order to comply with regulatory and client requirements, Ashurst will undertake appropriate vetting of staff. When applicants accept a job offer, Ashurst, alongside a specialist provider, will undertake professional verification and background checks. These checks are only undertaken with consent, and in accordance with our legal and regulatory obligations.

Notice for Recruitment Agencies

Ashurst aims to fill vacancies directly whenever possible. However, if we do need to engage with agencies, we only work with those on our preferred supplier list and will not consider unsolicited applications from agencies not on this list for this role.