Payroll Executive (HR Operations)

HENATENN HOLDINGS PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading company in supply chain solutions is seeking an HR Ops Executive in Singapore. This role involves managing payroll administration, employee life cycle management, and general HR administration, ensuring compliance and enhancing employee experience. Candidates should have a minimum of 2 years in HR operations with knowledge of Singapore employment acts. Strong organizational skills and proficiency in MS Office are required.

Qualifications

• Minimum of 2 years of experience in HR operations and payroll management.
• Practical knowledge of payroll systems and Singapore employment acts is a must.
• Strong communication and interpersonal skills.

Responsibilities

• Process payroll for employees, ensuring accurate calculations.
• Oversee the onboarding process for new hires.
• Administer employee benefits and leave management systems.

Skills

HR operations

Payroll management

Attention to detail

Communication skills

Organizational skills

Tools

Infotech HRIS system

MS Office Suite

Job description

The Group

Henatenn is an Integrated Omni-channel Commerce and Supply Chain Solutions Enabler, connecting businesses globally through evolving technology.

The group includes three affiliates focused on the beauty and fragrance industry:

• Neferti – Channel distribution
• DTB – Market expansion solutions
• Novela – Premium retail

Henatenn values long-term relationships, with a customer-centric and people-first culture at its core. Internally, it fosters a nurturing, inclusive environment that empowers employees to grow, collaborate, and excel.

With a robust, innovative supply chain and distribution network, the group consistently generates over SGD 200 million in annual revenue.

About the role

HR department is pivotal in the organization development and leading the people agenda to enable business ambition. We are currently recruiting a newly created position of HR Ops Executive (payroll) with mission to ensure the smooth and efficient functioning of HR processes that support the company's strategic objectives and employee needs. This role is integral in managing key HR functions with a focus on accuracy, compliance, and positive employee experience.

Key Responsibilities

Payroll Administration:

• Process payroll for employees, ensuring accurate calculation of wages, bonuses, and deductions, in compliance of Singapore MOM’s Employment Act
• Maintain payroll records and ensure compliance with MOM standards
• Handle payroll inquiries and resolve discrepancies in a timely manner.
• Coordinate with finance for payroll reconciliation and reporting.
• Prepare and submit statutory filings, including CPF contributions and annual IRAS submissions (e.g., IR8A, AIS).
• Administer government claims such as childcare, paternity, maternity, shared parental leave, and NS (National Service) benefits.

Employee Life Cycle Management:

• Oversee the onboarding process for new hires, including preparation of employment contracts, pre-onboarding screening, documentations request
• Usage of Infotech (HRIS system) for payroll, leave and time management
• Manage employee records and ensure all documentation is up-to-date and compliant with company policies and legal requirements.
• Administer employee benefits and leave management systems.
• Handle employee exit processes including resignation, termination, and retirement procedures, ensuring all formalities are completed.
• Manage work pass applications for foreign employees, ensuring timely submission and compliance with MOM regulations.

General HR Administration:

• Provide administrative support for HR projects and initiatives.
• Prepare and maintain HR reports and dashboards for management review.
• Ensure compliance with internal HR policies and external regulatory requirements.
• Assist in employee relations matters and resolve HR-related issues as they arise.

Collaboration and Communication:

• Work closely with other HR team members and departments to ensure seamless HR operations.
• Provide exceptional customer service to employees and management, addressing queries and concerns effectively.

Requirements

• Minimum of 2 years of experience in HR operations and payroll management.
• Practical knowledge of payroll systems, and Singapore employment acts is a must
• Exposure to Infotech HRIS system is a bonus
• Excellent organizational skills and attention to detail.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Strong communication and interpersonal skills.
• Ability to handle sensitive information with confidentiality.

Personal Attributes

• Proactive and results-oriented with a strong commitment to excellence.
• Ability to work independently and as part of a team.
• Adaptable and flexible with a positive attitude towards change and challenges.