PA to Director, NIE [NIE]

Nanyang Technological University; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An educational institution in Singapore is seeking a PA to the Director who will manage appointments, coordinate travel, and provide administrative support. The ideal candidate should have a university degree and at least 3 years’ relevant experience. Strong communication skills, the ability to multitask, and discretion in handling sensitive matters are essential for success in this role. This position involves working under pressure and meeting tight deadlines.

Qualifications

• At least 3 years of relevant work experience.
• Knowledge of office management systems and procedures.
• Ability to exercise discretion and maintain confidentiality.

Responsibilities

• Manage Director’s appointments and provide assistance at meetings.
• Coordinate overseas travel arrangements.
• Manage office filing systems and financial matters.

Skills

Excellent written and verbal communication skills

Good command of the English language

Organizational and time management skills

Ability to multitask

Tact and diplomacy

Education

A University Degree

Job description

ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)

The National Institute of Education (NIE), Singapore, is Singapore’s national teacher education institute and we are proud to be an integral part of the nation’s education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education and our mission to Inspire Learning, Transform Teaching and Advance Research. Read more about NIE here.

NIE invites applications for the position of PA to Director, NIE.

Responsibilities

• Manage NIE Director’s personal and professional appointments and provide general assistance at meetings.
• Coordinate NIE Director’s overseas travel arrangements.
• Manage NIE Director’s role-based email and incoming/outgoing phone calls.
• Manage NIE Director’s office filing systems.
• Oversee NIE Director’s Office financial-related matters.
• Manage project timelines for NIE Director’s Office.
• Maintain the physical inventory and hygiene of NIE Director’s Office.
• Provide other administrative support, as required.

Requirements

• A University Degree.
• At least 3 years of relevant work experience.
• Knowledge of office management systems and procedures.
• Good command of the English language. Excellent written and verbal communication skills.
• Possess the ability to display tact and diplomacy in managing different stakeholders’ demands.
• Ability to exercise discretion and understanding of confidentiality issues.
• Ability to work under pressure and meet tight deadlines.
• Ability to multitask and prioritize daily workload.
• Good organizational and time management skills.
• Meticulous to details.