Organisation Design and Workforce Planning Specialist SG

CIMB; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading financial institution in Singapore is seeking an experienced HR professional specializing in workforce planning and organizational design. The candidate will support organization design initiatives, assist in budget preparation, and ensure compliance with governance frameworks. The ideal individual will have a Bachelor's or Master's in HR or related fields, with at least 3 years of relevant experience and proficiency in Microsoft Office and HRIS tools. This role demands strong analytical, communication, and stakeholder management skills.

Qualifications

• Minimum 3 years of HR experience in relevant areas.
• Hands-on experience in headcount budgeting and organisational structure.
• Experience with governance and change processes preferred.

Responsibilities

• Support organization design initiatives and document changes.
• Assist in annual workforce planning and budgeting cycles.
• Maintain governance controls and compliance with standards.

Skills

Workforce planning

Data analysis

Job evaluation

Stakeholder management

Communication skills

Education

Bachelor’s and/or Master’s degree in HR, Business, Analytics, or related fields

Tools

Microsoft Office 365

HRIS (e.g., Oracle HCM)

Job description

Key Responsibilities

Organisation Design

• Support organisation design initiatives (e.g., spans and layers analysis, role clarity, team structure options) and update document changes (e.g., org charts, job inventory, job description review, etc.).
• Conduct job evaluation using agreed methodology (i.e., WTW Global Grading System) and recommend job grades aligned to job architecture and internal or external benchmarks.
• Maintain job family taxonomy and career paths (where applicable) to ensure consistency and accuracy across functions.
• Administer governance controls for job creation, changes, and exceptions, and ensure compliance with standards and audit readiness.

Workforce Planning, Budgeting and Analytics

• Assist in the annual workforce planning cycles, including but not limited to manpower forecasting, headcount reports, manpower dashboard, etc.
• Conduct basic HR data quality checks to ensure accuracy and flag discrepancies.
• Prepare and reconcile headcount and personnel cost budget, track variances and flag discrepancies.
• Maintain workforce planning models (e.g., demand/supply gap analysis, attrition/hiring run rates, etc.) and produce dashboards for monthly HR management meeting.
• Produce monthly/quarterly reporting, including insights on productivity, cost-to-serve, and organisational effectiveness metrics.

Governance and Support

• Operate within the organisation design governance framework and maintain audit trail.
• Ensure adherence to internal policies, local regulatory requirements, and Group harmonisation standards.
• Assist in the logistics for OD&WP related meetings, prepare documentation and meeting minutes with follow up actions.
• Assist in projects and deliverables for HR initiatives.
• Liaise with departments to gather organisation structure and manpower planning inputs (where required).
• Provide support for queries related to organisation charts, job documentation, and headcount reporting.

Key Requirements

• Bachelor’s and/or Master’s degree in HR, Business, Analytics, Industrial/Organisational Psychology, or related fields.
• At least 3 years of experience in HR (COE, Rewards/Compensation, Org Design), Workforce Planning, or HR Analytics.
• Hands‑on experience in headcount budgeting, organisational structure maintenance, data and reporting.
• Exposure to governance and change processes (e.g., approvals, audits, documentation) would be advantageous.

Technical Skills

• Sound in workforce planning (demand/supply, attrition/hire run-rate, capacity planning, etc.).
• Sound in personnel cost analysis (budget, forecast, variance analysis, etc.).
• Sound in job evaluation and grading methodology and org design basics (spans/layers, role, etc.).
• Proficient in Microsoft Office (365, Excel, PowerPoint and Word) and other productivity tools.
• Proficient in HRIS (e.g., Oracle HCM).

Soft Skills

• Strong accountability and takes ownership.
• Strong analytical skills, able to translate analytics into insights and recommendations.
• Strong written and verbal communication.
• Strong stakeholder management.
• A team player.
• Strong governance and compliance orientation.