Operations Assistant/Executive

CREMER SINGAPORE PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A logistics company in Singapore is seeking an Operations Assistant/Coordinator to oversee daily trade operations. You will manage end-to-end order processing, coordinate shipments, and handle shipping document generation. The ideal candidate should possess a Diploma in Business or Logistics, be proficient in MS Office, and have fluency in English both written and oral. This role requires a proactive and self-motivated individual with good communication skills. Competitive compensation offered.

Qualifications

• Confident, driven, and willing to learn.
• Good attitude and communication skills required.

Responsibilities

• Manage daily trade operations including order processing.
• Coordinate shipments and generate shipping documents.
• Liaise with finance for invoicing and payments.
• Monitor shipments and update customers on delays.

Skills

Proficient in MS Office

Fluent English

Good communication skills

Self-motivated

Proactive

Education

Diploma in Business or Logistics

Job description

The Operations Assistant/Coordinator is responsible for managing daily trade operations, including end-to-end order processing, coordinating shipments, and generating shipping documents.

Coordination:

• Coordinate day-to-day operational activities with relevant parties such as customers, suppliers, ship owners, surveyors, forwarding agents, internal/external stakeholder to facilitate smooth shipment of cargo.

Shipping Execution:

• Execute shipments according to established procedures.
• Prepare and send shipping instructions to sellers and buyers.
• Nominate vessels to sellers and buyers.

Document Management:

• Handle and generate shipping documents, including invoices, packing lists, and required shipping documents.
• Prepare and check required shipping documents for LC negotiations to banks.

Data Management:

• Update contracts and enter shipping data into the system promptly.

FinancialCoordination:

• Liaise with the finance team to ensure smooth invoicing and timely execution of cargo/freight/operational payments and expenses.

Shipment Monitoring:

• Monitor shipments to ensure smooth delivery and fulfilment.
• Post shipment follow-up to update customers on any potential delays.

Other Responsibilities:

• Month-end closing via accounting system
• Perform other tasks as assigned by the Traders / Operations Manager.

Requirements:

• Possess at least Diploma in Business or Logistics
• Confident, self-motivated & driven, proactive, good attitude, willing to learn, good communicational skills
• Proficient in MS Office; words/excel etc.
• Fluent English, written and oral.