Operations Admin Executive

Koufu Group; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A prominent food services company located in Singapore is seeking candidates for a role involving license management, contract preparation, and inventory upkeep. The ideal candidate has a Diploma in Business Administration, is organized, and has strong communication skills. Proficiency in Microsoft Office and Navision is an advantage. This role requires attention to detail and the ability to multitask effectively.

Qualifications

• Must be organised, meticulous and able to multi-task.
• Mature with pleasant disposition; able to work independently and in a team.
• Self-disciplined with good communication skills.

Responsibilities

• Manage application and cancellation of licenses.
• Ensure accuracy of licenses’ records and documentations.
• Prepare contracts and letters as needed.

Skills

Proficient in computer skills

Good communication skills

Organised and meticulous

Education

Minimum Diploma in Business Administration

Tools

Microsoft Office

Navision

Job description

Responsibilities

• Application & cancellation of relevant operating licenses (Eg. SFA, Liquor, Tobacco)
• Follow up & keep track of licenses & contracts
• Ensure accuracy of licenses’ records in system and proper filing of documentations
• Preparation of contract & drafting letters as required, including renewals
• Use of Navision system to prepare Purchase Requisition (PR), receive Purchase Order (PO), and invoice posting
• Recording & dissemination of meeting minutes; initiative to edit report when necessary
• Upkeep inventory and perform ordering when stock is low
• Upkeep of partnership issues
• Processing & liaison of insurance claims (public liability) with insurance broker
• Compilation of information & reports within department & liaise with other departments
• Dissemination of emails, memos & other information to departments
• Facilitate on delivery platforms matters & procedures
• Assist on rebate matters when required
• Open & close utilities account for outlets
• Update records & highlight significant variances for test kit tracking
• Sourcing of quotation from vendors /contractors when required
• Ensure all task are timely & accurate completed
• Ad-hoc matters as assigned

Qualifications

• Minimum Diploma in Business Administration
• Proficient in computer skills
• Knowledge in Microsoft Office and Navision will be an advantage
• Organised, meticulous and able to multi task
• Good communication skills and self-discipline
• Mature with pleasant disposition and able to work independently & as a team