Operation Coordinator

AMOS SUPPLY PTE. LTD.; Singapore; On-site; SGD 55,000 - 75,000; Full time

Job summary

A leading logistics and supply company in Singapore seeks an experienced logistics coordinator to oversee vessel operations. The role demands leadership in daily logistics, collaboration across departments, and compliance with safety standards. Applicants should possess at least a diploma in Logistics or a related field, along with 3 years of relevant experience. Proficiency in SAP is required, as is the ability to manage operations under pressure while maintaining effective communication with stakeholders. Join a dynamic team focused on operational excellence.

Qualifications

• 3+ years of experience in vessel coordinating operations.
• Ability to work in time-critical and high-pressure environments.
• Familiarity with shipping documentation and Incoterms.

Responsibilities

• Lead day-to-day logistics operations and scheduling.
• Monitor shipment statuses and resolve operational issues.
• Collaborate with teams to ensure order accuracy and dispatch readiness.

Skills

Logistics systems proficiency

Effective communication

Problem-solving skills

Stakeholder management

Operational judgment

Education

Diploma or above in Logistics, Supply Chain, or related field

Tools

SAP Sales & Distribution (SD)

Job description

Company Overview / Employee Value Proposition

AMOS Supply is one of the largest Singapore-based multi-disciplinary specialist providers of rigging and lifting solutions to the global offshore oil and gas industry. We provide rigging and lifting equipment such as heavy lift slings and grommets, wire rope slings, crane wire, mooring equipment and related fittings and accessories and related services such as project engineering services for deep water mooring systems, workforce development, load testing, spooling services, rental services and other fabrication services. The Group also operates a ship chandling business.

Job Summary

Oversee and coordinate vessel operations and logistics to ensure timely, accurate, and compliant delivery of cargo. Drive operational excellence through process improvements, stakeholder collaboration, and adherence to safety and quality standards.

Responsibilities

• Lead day-to-day operational activities including order processing, delivery planning, and resource allocation to ensure seamless execution of logistics workflows
• Monitor and guide Order Schedulers to maintain readiness and timely delivery of shipments
• Collaborate effectively with procurement, warehouse, logistics, and finance teams to verify order accuracy and readiness for dispatch
• Track vessel ETA/ETD and coordinate delivery timelines with ship agents, port operators, and logistics partners to optimize scheduling
• Communicate proactively with ship officers, agents, and customers to confirm schedules and delivery arrangements, ensuring alignment and transparency
• Coordinate with logistics service providers and boat suppliers to arrange efficient delivery operations
• Prepare and verify accurate cargo dispatch documentation to comply with regulatory and company standards
• Monitor shipment status continuously and resolve operational issues promptly to minimize disruptions
• Ensure collection and verification of Proof of Deliveries to maintain accountability and record accuracy
• Maintain comprehensive and organized records of all vessel and logistics documentation for audit and reference purposes
• Enforce compliance with company procedures, ISO quality standards, and regulatory requirements to uphold operational integrity
• Track and analyze operational KPIs such as on-time delivery, order accuracy, response time, and incident frequency to identify improvement opportunities
• Prepare detailed operational reports and updates for management review to support informed decision-making
• Drive and participate in process improvement initiatives aimed at enhancing operational efficiency, reliability, and customer satisfaction
• Execute SAP system processes including Purchase Requisition (PR) for services and consumables, Goods Receipt (GR), Post Goods Issue (PGI), and Proof of Delivery (POD) to maintain accurate transaction records
• Support IT application deployment, HSSEQ (Health, Safety, Security, Environment, and Quality), and continuous improvement initiatives to foster a safe and productive workplace
• Maintain workplace 5S standards and perform workplace safety and health (WSH) activities to ensure compliance and highlight process shortcomings
• Conduct safety and health risk assessments and maintain operational quality standards to mitigate hazards
• Report WSH incidents promptly to uphold safety accountability
• Adopt and promote the use of technology, electronic tools, and devices to enhance operational effectiveness
• Participate in key milestones of technology implementation projects to support organizational digital transformation
• Assist in ongoing review of records and information to evaluate the effectiveness of work processes and procedures
• Support human capital development by performing competency assessments to identify learning and development needs
• Contribute to team succession planning to ensure continuity of operational expertise
• Perform other related duties as assigned by supervisors or management to support business objectives

Required competencies and certifications

• Diploma or above in Logistics, Supply Chain, or related field
• Minimum 3 years of experience in vessel coordinating operations within a medium to large organization
• Proficient in logistics systems with hands‑on experience in SAP Sales & Distribution (SD)
• Strong operational judgment with proven problem‑solving and coordination capabilities
• Effective communication and stakeholder management skills across internal teams and external service providers
• Ability to perform reliably under time‑critical and high‑pressure operational environments
• Familiarity with shipping documentation and Incoterms to support accurate cargo handling
• Knowledge of TradeNet and shipping documentation processes to facilitate customs and regulatory compliance
• Willing to provide 24/7 standby support, including nights, weekends, and public holidays, to ensure operational continuity