Operation Admin Executive

Capital Human Resource Management Pte. Ltd; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A human resource management firm in Singapore is seeking an experienced Operation Admin Executive to provide vital administrative support to their Construction Supplier operations. Responsibilities include managing customer payments, preparing invoices, and coordinating with various departments. Ideal candidates have at least 2 years of administrative experience, strong organizational skills, and proficiency in Microsoft Office. The role offers a range of benefits including medical insurance and professional development opportunities.

Benefits

Comprehensive medical and dental insurance

Company transport provided

Opportunities for professional development

Qualifications

• Minimum 2 years of experience in an administrative or operations support role, ideally in the construction industry.
• Strong organisational and time management skills with the ability to prioritise tasks.
• Excellent communication and interpersonal skills, with the ability to work collaboratively.

Responsibilities

• Follow up with customers on outstanding payments.
• Prepare and submit tax invoices and progress claims.
• Track and follow up on receivables for completed projects.
• Coordinate with Operations and Sales & Marketing Departments.
• Handle customer purchase orders and generate delivery orders.

Skills

Organisational skills

Time management

Microsoft Office (Excel, PowerPoint)

Communication skills

Attention to detail

Job description

About the role

Capital Human Resource Management Pte. Ltd. is seeking an experienced Operation Admin Executive to join our team in the Gul Drive on a full-time basis. In this key role, you will provide vital administrative support to our Construction Supplier operations, ensuring smooth and efficient day-to-day activities.

What you’ll be doing

1. Follow up with customers on outstanding payments to ensure timely collection.
2. Prepare and submit tax invoices, progress claims, and statements of accounts to customers.
3. Track and follow up on receivables and final accounts for completed projects.
4. Coordinate closely with the Operations Department and Sales & Marketing Department for smooth project execution.
5. Handle customer purchase orders, generate delivery orders, prepare return forms, and arrange for equipment testing and maintenance.
6. Respond promptly to customer requests, clarifications, and issues, ensuring excellent service and timely resolution.
7. Liaise with vendors to support project requirements.
8. Verify vendor invoices against work completed before submitting them to the Accounts Department for processing.
9. Perform asset, inventory, and financial reconciliations with the Accounts Department.
10. Generate monthly reports for management review and decision-making.

What we’re looking for

1. Minimum 2 years of experience in an administrative or operations support role, ideally in the construction industry.
2. Strong organisational and time management skills with the ability to prioritise tasks and meet deadlines.
3. Proficient in using Microsoft Office suite, particularly Excel and PowerPoint.
4. Excellent communication and interpersonal skills, with the ability to work collaboratively.
5. A proactive and solution‑oriented mindset with a keen eye for detail.
6. Familiarity with construction‑related terminology and processes would be an advantage.

What we offer

At Capital Human Resource Management Pte. Ltd., we are committed to providing our employees with a supportive and rewarding work environment. In addition to a competitive salary, you will enjoy a range of benefits, including:

1. Comprehensive medical and dental insurance coverage.
2. Company transport provided.
3. Opportunities for professional development and career advancement.
4. A collaborative and inclusive company culture that values work‑life balance.

If you have the skills and experience we’re looking for, we encourage you to apply for this exciting opportunity. Click the Apply Now button to start your application.

Application Instructions

Submit your CV in MS Word format, including:

• Educational background
• Work experience in point form
• Reasons for leaving each position
• Current & expected salary
• Date of availability / notice period

We regret that only shortlisted candidates will be notified. Your profile will be kept in our database for future career opportunities.

We wish you all the best in your job search.

Hou Shenglong Kyan
Registration No.: R1435754
EA License No.: 19C9570