Office Operations & Executive Assistant Lead

ONE STOP ENGINEERING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading engineering firm in Singapore is seeking an experienced Office Manager to enhance office operations. You will manage daily activities, support administrative needs, oversee budgets, and ensure compliance. This role includes acting as an Executive Assistant to key leaders and requires proficiency in office management and software tools. Candidates with relevant experience will excel in this dynamic environment. The position offers ample growth opportunities within a vibrant team.

Qualifications

• Proven experience in office management or a similar administrative role.
• Prior experience as an Executive Assistant (EA) is considered.
• Proficiency in office software and tools for administrative tasks.

Responsibilities

• Manage the daily operations of the office to ensure efficiency and productivity.
• Coordinate with various departments to support administrative needs and requirements.
• Oversee office budgets, supplies, and vendor relationships.
• Implement and maintain office policies and procedures.
• Support onboarding and offboarding, as well as other HR admin tasks.
• Ensure compliance with company policies and relevant regulations.
• Organise and facilitate meetings, events, and travel arrangements as required.
• Act as a primary point of contact for internal and external stakeholders regarding office matters.
• Perform as EA to key leaders in the business.
• Perform basic accounting tasks using simple tools like Excel.

Skills

Office management experience

Proficiency in office software

Basic accounting skills

Job description

Description

• Manage the daily operations of the office to ensure efficiency and productivity.

• Coordinate with various departments to support administrative needs and requirements.

• Oversee office budgets, supplies, and vendor relationships.

• Implement and maintain office policies and procedures.

• Supporting on-boarding and off-boarding, as well as other HR admin tasks

• Ensure compliance with company policies and relevant regulations.

• Organise and facilitate meetings, events, and travel arrangements as required.

• Act as a primary point of contact for internal and external stakeholders regarding office matters.

• Perform as EA to key leaders in the business

• Perform basic accounting tasks using simple tools like Excel

Requirements:

Proven experience in office management or a similar administrative role.

Prior EA experience is considered

Proficiency in office software and tools for administrative tasks.