Office Manager

NACOS MARINE SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A maritime automation organization in Singapore seeks an Office Manager to support office administration and operations. The ideal candidate will have a Bachelor’s degree and experience in office management. Responsibilities include ensuring smooth office operations, coordinating services, and providing support to stakeholders. Proficiency in Microsoft Office and strong organizational skills are essential. This role offers opportunities for growth in an inclusive and dynamic environment.

Qualifications

• Experience in office management, preferably within an international organization.
• Good knowledge of local administrative practices and vendor coordination in Singapore.
• Strong organizational skills with the ability to manage multiple tasks independently.
• Clear and professional communication skills when working with internal and external stakeholders.
• Proactive, adaptable, and service-oriented mindset.
• Fluency in English.
• Proficient in Microsoft Office tools.

Responsibilities

• Ensure smooth day-to-day office operations, facilities management, and a productive working environment.
• Coordinate office services including space allocation, maintenance, supplies, equipment, and external service providers.
• Act as the main point of contact for internal and external stakeholders on office-related matters.
• Develop and maintain office policies, procedures, and standards to improve efficiency and compliance.
• Support office budget planning, cost control, and administrative reporting.
• Provide administrative and organizational support to the Managing Director.
• Support HR administration, onboarding, and local IT coordination when required.
• Organize internal meetings, events, and business travel for local employees.

Skills

Microsoft PowerPoint

Microsoft Office

Microsoft Excel

Operational Excellence

Interpersonal Skills

Office Management

Administration

Business Travel

Adaptable

Office Administration

Compliance

Communication Skills

Cost Control

Facilities Management

Education

Bachelor’s degree in administration, business management, or a related field

Job description

Company Overview

NACOS Marine is a globally integrated group of companies at the forefront of maritime automation, navigation, and control systems. Building on decades of expertise and a heritage of trusted solutions, NACOS Marine continues to pioneer technologies that set the standard for safer, smarter, and more efficient ship operations worldwide.

Role Overview

The Office Manager plays a key role in supporting office administration and local operations within the NACOS Marine legal entity in Singapore. Acting as the local interface between the local business and external service providers, this role ensures smooth office operations and compliance with country-specific requirements.

You will work closely with a local team of up to 40 employees in a dynamic, international environment, supporting both operational excellence and day-to-day business needs.

This opportunity is for a full-time or part-time position.

Key Responsibilities

• Ensure smooth day-to-day office operations, facilities management, and a productive working environment
• Coordinate office services including space allocation, maintenance, supplies, equipment, and external service providers
• Act as the main point of contact for internal and external stakeholders on office-related matters
• Develop and maintain office policies, procedures, and standards to improve efficiency and compliance
• Support office budget planning, cost control, and administrative reporting
• Provide administrative and organizational support to the Managing Director
• Support HR administration, onboarding, and local IT coordination when required
• Organize internal meetings, events, and business travel for local employees

Key Requirements

• Bachelor’s degree in administration, business management, or a related field
• Experience in office management, preferably within an international organization
• Good knowledge of local administrative practices and vendor coordination in Singapore
• Strong organizational skills with the ability to manage multiple tasks independently
• Clear and professional communication skills when working with internal and external stakeholders
• Proactive, adaptable, and service-oriented mindset
• Fluency in English
• Proficient in Microsoft Office tools

Why choose us and why we’d choose you?

At NACOS Marine, we empower people to take ownership, embrace responsibility, and grow in an open and collaborative environment. Innovation thrives through teamwork, curiosity, and a shared commitment to delivering high-quality solutions.

We value authenticity, continuous learning, and diversity, and we are committed to creating an inclusive workplace where everyone can succeed and develop their talents.

Tell employers what skills you have

• Microsoft PowerPoint
• Microsoft Office
• Microsoft Excel
• Operational Excellence
• Interpersonal Skills
• Office Management
• Administration
• Business Travel
• Adaptable
• Office Administration
• Compliance
• Communication Skills
• Cost Control
• Facilities Management

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