Office Administrator – 7 months contract

GMP TECHNOLOGIES (S) PTE LTD; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading technology firm in Singapore is seeking an experienced office administrator to manage operations, oversee facilities, and ensure smooth workflow within the office. The ideal candidate will have at least 4 years of experience, strong organizational and interpersonal skills, and proficiency in Microsoft Office. This role involves handling office supplies, managing vendor relationships, and coordinating meetings and events, all while adapting to a fast-paced environment.

Qualifications

• At least 4 years of proven experience as an office administrator.
• Meticulous, organized, resourceful, and self-motivated.
• Ability to multitask and adapt to changing environments.

Responsibilities

• Manage business trips, hotel bookings, and visa applications.
• Oversee facilities services and maintenance activities.
• Ensure smooth office operations with vendors and contractors.

Skills

Office management procedures

Interpersonal skills

Organizational skills

Time management

Microsoft Office proficiency

Education

Diploma/Degree

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Microsoft Outlook

Job description

Responsibilities

• Manage business trips, hotel booking, temp accommodation and visa/work permits application process
• Manage security door access, access card user profile creation/deletion and after-hours door access support
• Oversee facilities services & maintenance activities
• Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace.
• Manage office supplies, office equipment and pantry supplies
• Handle incoming and outgoing mail, packages, deliveries, document circulation and visitor reception
• Coordinate with vendors, contractors, and service providers to ensure smooth office operations.
• Organize other office activities (meetings, event planning, town hall booking & etc.)
• Collaborate with cross-functional teams to ensure a seamless workflow
• Ensure operations adhere to policies and regulations
• Any other duties as assigned

Requirements

• Diploma/Degree holder with at least 4 years of proven experience as office administrator
• In-depth understanding of office management procedures and policies
• Meticulous, analytical, organized, resourceful, independent, self-motivated and enjoy challenges
• Strong interpersonal, written and communication skills
• Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively
• Mature and adaptive and able to interact well with all levels of stakeholders
• Flexibility to adapt to a fast-paced and rapidly changing environment.
• Ability to work independently and as part of a team.
• Highly proficient in Microsoft Office (Excel formulas i.e. vlookup, if formulas, pivot table etc., PowerPoint, Word, Outlook)

Please state your availability, current and expected salary in the resume.

We regret that only shortlisted candidates will be notified.

GMP Technologies (S) Pte Ltd | EA Licence: 11C3793 | Eddie Tang | Registration No: R1221129