Office Administrator

Sembcorp Industries Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading energy solutions provider in Singapore is seeking an experienced Office Administrator to support Operations & Maintenance teams. This role involves comprehensive administrative support, including managing appointments, coordinating meetings, and procurement tasks. The ideal candidate should have a diploma in Business Administration and 5-8 years of experience in a similar role, preferably in industrial or manufacturing sectors. Strong communication skills and familiarity with procurement systems are essential for success in this position.

Qualifications

• Minimum 5–8 years of administrative experience supporting management or operations.
• Prior experience with procurement systems like SAP or Ariba is an advantage.
• Strong interpersonal and communication skills.
• Must be independent, resourceful, and detail-oriented.

Responsibilities

• Provide administrative support to Operations & Maintenance teams.
• Manage appointments, meetings, and calendars for key personnel.
• Coordinate logistics for business trips and meetings.
• Oversee office supply inventory and procurement requests.

Skills

Interpersonal skills

Communication skills

Organizational skills

Initiative

Education

Diploma in Business Administration

Tools

SAP

Ariba

Job description

About Sembcorp

Sembcorp is a leading energy and urban solutions provider headquartered in Singapore. Led by its purpose to drive energy transition, Sembcorp delivers sustainable energy solutions and urban developments by leveraging its sector expertise and global track record.

Join Gas & Related Services

Drive Asia’s energy transition with us! Our Gas & Related Services segment is a key growth engine, delivering reliable and efficient energy to industries and communities across multiple countries. We support Asia’s growing energy needs while advancing the shift to a lower‑carbon future.

Purpose & Scope:

• The Office Administrator provides comprehensive secretarial, administrative, and operational support to the Operations & Maintenance (O&M) teams within Banyan Cluster (Jurong Island). The role ensures smooth daily operations, efficient coordination of business activities, and compliance with internal processes, systems, and safety protocols.

Key Roles & Responsibilities:

Administrative & Secretarial Support:

• Manage and coordinate appointments, meetings, and calendars for O&M managers and key personnel.

• Prepare meeting materials, agendas, minutes, and follow‑up action trackers where required.

• Maintain systematic filing (physical and digital), correspondences, record‑keeping, and document control in accordance with company policies.

Meetings, Events & Logistics Coordination:

• Plan and organize internal/external meetings, including conference calls, site visits, room bookings, refreshments, and technical equipment setup.

• Coordinate logistics for business trips (air tickets, accommodation, transport, itineraries, visas, JI entry, etc.).

• Provide administrative support for company events, audits, townhalls, training, or stakeholder engagements.

Procurement & Financial Administration:

• Manage operational procurement requests (PR/PO creation), service entry sheets, GR/IR follow‑ups, and invoice verification to ensure timely payments.

• Track departmental expenditure, monitor budget utilisation where required, and assist in processing T&E and medical claims in line with policy.

• Maintain inventory of office supplies (stationery, print consumables, pantry items, PPE stock, etc.) and ensure timely replenishment.

Compliance, Safety & Site Administration:

• Apply for Jurong Island safety passes, visitor permits, and contractor entry approvals; ensure timely notification to Security and O&M supervisors.

• Support HSSE administrative requirements (e.g., training validity checks, PPE issuance coordination, record maintenance).

• Ensure administrative processes follow Sembcorp governance requirements, including document retention, confidentiality and procurement SOPs.

Qualification & Experiences:

• Diploma in Business Administration or relevant discipline.

• Minimum 5–8 years of administrative experience, preferably supporting senior management or operations teams in industrial, utilities, petrochemical, or manufacturing sectors.

• Prior experience with procurement systems (SAP, Ariba, or similar) will be an advantage.

• Strong interpersonal, communication skills

• Independent with initiative, resourceful and positive attitude

• Organized and detail oriented, versatile and able to multitask

Our Culture at Sembcorp

At Sembcorp, our culture is shaped by a strong set of shared behaviours that guide the way we work and uphold our commitment to driving the energy transition.

We foster an institution‑first mindset, where the success of Sembcorp takes precedence over individual interests. Collaboration is at the heart of what we do, as we work seamlessly across markets, businesses, and functions to achieve our goals together. Accountability is a core principle, ensuring that we take ownership of our commitments and deliver on them with integrity and excellence. These values define who we are and create a workplace where our people can thrive while making a meaningful impact on driving energy transition.

Join us in making a real impact!