Office Administrative Executive/Senior Executive

People Profilers Pte Ltd; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

A recruitment agency in Singapore is seeking an Office Administrative Executive/Senior Executive to provide comprehensive administrative support, oversee travel bookings, and execute company events. The ideal candidate should have at least 3 to 4 years of experience in administration, a GCE O Levels qualification, and demonstrate strong interpersonal and multitasking skills. Responsibilities include managing office supplies, coordinating travel arrangements, and organizing employee engagement activities. This is a fully on-site position with a collaborative work environment.

Qualifications

• 3 to 4 years of experience in administration or related functions.
• Able to handle company information with confidentiality and discretion.
• Strong willingness to participate and help others.

Responsibilities

• Provide administrative support to the Service Team for document and shipment-related arrangements.
• Coordinate travel bookings, travel insurance, and resolve travel issues.
• Plan, organize and communicate employee engagement events/activities.

Skills

Detail-oriented

Team player

Effective interpersonal skills

Good telephone etiquette

Multitasking

Education

GCE O Levels

Job description

Office Administrative Executive/Senior Executive

Location: Tanjong Pagar

Working hours: 9am – 6pm / Fully on-site

Office Administration

• Provide administrative support to the Service Team for document and shipment-related arrangements.
• Oversee reception, calls, and visitor logs
• Manage mail and courier services
• Administer season parking, name card, corporate mobile handsets, building access, and face recognition systems
• Manage stock inventory for office and pantry supplies
• Maintain office cleanliness, meeting rooms, and pantry
• Organize celebrations, weekly treats, and other small events
• Manage office procurement
• Liaise with contractors/vendors for general repair and maintenance
• Maintain key logbook, security tokens, and master key box
• Super user for meeting room bookings
• Arrange gift hampers and condolence wreaths when needed
• Evaluate service providers, review and renew service agreements, IT Equipment allocation/inventory management

Travel Desk

• Coordinate travel bookings, travel insurance, and resolve travel issues
• Advise travellers on information such as vaccinations, visas, travel alert issues etc.
• Draft and maintain travel policy, SOPs etc.

Event Desk

• Successful execution of events within approved budget, timeline and expectations
• Proactively propose creative ideas/initiatives and get buy-in from the Management
• Plan, organize and communicate employee engagement events/activities
• Source venue, catering and coordinate development of materials to execute a quality event
• Maintain and update supplier, customer list/name card in the database

Requirements

• GCE O Levels
• 3 to 4 years of experience in administration or related functions
• Team player with a strong willingness to participate and help others
• Detail-oriented, thorough, and takes ownership of work
• Able to handle company information with confidentiality and discretion
• Good telephone etiquette and able to multitask
• Effective interpersonal skills

Please submit your updated resume in Word format by using the Apply Now Button.

We regret that only shortlisted candidates will be notified.

Email resume to [e-mail]

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.

Tel: [phone]

http://www.peopleprofilers.com

EA License Number: 02C4944

Registration Number: R1106021