Office Admin Manager (Manufacturing Industry / Staff Support Finance)

-; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A professional HR advisory firm in Singapore is seeking an experienced Admin Manager to oversee the administrative and office management functions. This role will support HR, Finance, and Operations to ensure efficient daily operations. Candidates should have a Diploma or Bachelor's degree in Business Administration and at least 3-5 years of relevant experience, preferably in a manufacturing environment. The position offers a salary range of $4500 - $6000 and operates from Monday to Friday.

Qualifications

• Minimum 3-5 years of administrative or office management experience, preferably in manufacturing or engineering.
• Strong understanding of compliance and regulatory requirements.

Responsibilities

• Oversee day-to-day administrative operations for smooth office functioning.
• Coordinate HR administration including onboarding and offboarding.
• Assist with administrative finance matters like invoice processing.
• Ensure compliance with company policies and internal controls.
• Act as a key contact between management, staff, and external parties.

Skills

Administrative operations management

Office management

Compliance and governance

HR administration

Finance processing

Education

Diploma or Bachelor's degree in Business Administration

Job description

Admin Manager

Working location: Kallang

Working hours: 830am to 6pm

Working day: Mon-Fri

Salary: $4500 - $6000

Role Overview

The Admin Manager is responsible for overseeing and managing the company's administrative, office management, and support functions to ensure smooth daily operations. This role acts as a key support to management and works closely with HR, Finance, and Operations teams to maintain efficiency, compliance, and a well-organised workplace.

Roles & Responsibility

Administrative & Office Management

• Oversee day-to-day administrative operations to ensure smooth and efficient office functioning.
• Manage office facilities, equipment, supplies, and vendors (e.g. building management, maintenance, pantry, stationery).
• Ensure proper documentation, filing systems, and record-keeping practices are maintained.
• Handle general correspondence, contracts, and administrative coordination.

HR & People Support (Administrative Scope)

• Support HR administration including onboarding and offboarding processes.
• Coordinate work passes, employment documentation, and liaison with MOM or relevant authorities.
• Maintain employee records, leave tracking, and HR databases.
• Support company events, staff activities, and internal communications.

Finance & Procurement Support

• Assist with administrative finance matters such as invoice processing, payment tracking, and expense claims.
• Coordinate with finance teams or external accountants on administrative documentation.
• Manage procurement processes for office-related purchases and services.

Policy, Compliance & Governance

• Ensure compliance with company policies, internal controls, and regulatory requirements.
• Support audits by preparing and maintaining administrative records and documentation.
• Assist in reviewing and updating administrative policies and procedures.

Management & Coordination

• Act as a key point of contact between management, staff, and external parties.
• Provide administrative support to senior management as required.
• Identify opportunities to improve administrative processes and operational efficiency.
• Supervise and guide administrative staff, if applicable.

Requirement

• Diploma or Bachelor's degree in Business Administration, Management, or related fields.
• At least 3-5 years of relevant administrative or office management experience, preferably in a manufacturing or engineering environment.

SupremeHR Advisory Pte Ltd EA No: 14C7279