OFFICE ADMIN

Apex Sealing Technologies Pte Ltd; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading technology firm in Singapore is seeking an adaptable Administrative Assistant to manage office supplies, provide administrative support, and maintain records. The ideal candidate will have proficiency in office software, excellent time management skills, and attention to detail. This role offers an opportunity to work in a fast-paced environment and ensure a safe and efficient workplace.

Qualifications

• Ability to handle multiple tasks and adapt to changing priorities in a fast‑paced environment.
• Proficient in using office software such as word processing and spreadsheets.
• Able to prioritize tasks and manage deadlines effectively.
• Detail-oriented when handling documents.

Responsibilities

• Ordering office supplies and maintaining inventory levels.
• Providing administrative support to various departments.
• Organizing and maintaining paper and electronic files.
• Assisting with basic bookkeeping tasks.
• Overseeing the maintenance of office facilities and equipment.
• Maintaining confidentiality of sensitive information.
• Providing support to clients or customers.

Skills

Adaptability and Flexibility

Technology Proficiency

Time Management

Detail-oriented

Job description

Responsibilities

• Ordering office supplies, maintaining inventory levels, and ensuring that equipment like computers and printers are in good working condition.
• Providing administrative support to various departments or individuals within the organization. This may include assisting the sales department.
• Organizing and maintaining paper and electronic files, managing databases, and ensuring that information is accurate and up to date. Retrieving documents, processing invoices, scanning documents, sending out documents to customers.
• Assisting with basic bookkeeping tasks such as processing invoices and maintaining records.
• Overseeing the maintenance of office facilities and equipment, ensuring a safe and efficient working environment.
• Maintaining confidentiality of sensitive information and ensuring compliance with data protection regulations.
• Providing support to clients or customers who visit or call the office.

Requirements

• Adaptability and Flexibility: Being able to handle multiple tasks and adapt to changing priorities in a fast‑paced environment.
• Technology Proficiency: Being proficient in using office software such as word processing, spreadsheets, and presentation software. Familiarity with office equipment and ability to troubleshoot basic technical issues.
• Time Management: Able to prioritize tasks and manage deadlines effectively.
• Detail‑oriented: Detail‑oriented when handling documents.
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