Manager, Research Administration and Events, SOSS

HYPERSCAL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An esteemed educational institution in Singapore is seeking a professional experienced in research administration to support the School of Social Sciences. Key responsibilities include managing research grants, planning academic events, and nurturing faculty interests in grant applications. The ideal candidate will have 5+ years of relevant experience, a bachelor's degree, and strong communication skills. This role offers an opportunity to contribute to the academic community while fostering collaborative efforts among diverse stakeholders.

Benefits

Attractive benefits and welfare

Generous professional development opportunities

Competitive compensation packages

Qualifications

• 5+ years of relevant professional experience in research administration or related fields.
• Strong knowledge of research funding processes and grant administration.
• Proficiency in communicating effectively with diverse individuals.

Responsibilities

• Undertake social science research grant opportunities landscape survey.
• Plan and deliver academic events including workshops and conferences.
• Provide support for faculty meetings and other SOSS activities.

Skills

Research administration

Project management

Event planning

Stakeholder management

Communication skills

Education

Bachelor's degree

Tools

Microsoft Office

Teams

Zoom

SAP Concur

Ariba

Job description

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together - building a strong collegiality and morale within the university. Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities - all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• This position is for School of Social Sciences (SOSS).
• Pre-award research grant administration
  • Undertake social science research grant opportunities landscape survey, identify and compile opportunities relevant to SOSS' faculty research areas.
  • Work with Associate Dean (Research) to nurture faculty interest in applying for more external grants vis--vis SOSS grant application targets and timeline.
  • Provide guidance to faculty on research grant opportunities, eligibility, application processes, budgeting, reporting, and compliance requirements.
  • Interpret funding guidelines and advise faculty on preparing competitive research proposals - preparing, reviewing and submitting research proposals, budgets and supporting documentation.
  • Liaise with funding bodies, faculty members and SMU administrative offices to obtain required clearances and ensure smooth and timely submission of grants.
  • Work with faculty members and other academic constituencies to identify best practices as well as gaps in grant application information, processes to propose and implement enhancement initiatives.
  • Work closely with the senior manager, research administration to provide regular updates to the Dean and Associate Dean (Research) on progress of grant applications.
• Academic Events Management
  • Plan and deliver academic events, including book launches, panel discussions, workshops, conferences and visits by academic guests, etc.
  • Serve as point of contact for academic visitors to manage their visit agenda, arrange travel, accommodation, payments and etc.
  • Manage event logistics, vendors, budgets and protocol to ensure that the activities are well run and well attended.
  • Plan and execute professional communications and promotion in collaboration with relevant colleagues and departments across SMU.
  • Coordinate with faculty members, administrative colleagues across SMU and external stakeholders to support research and engagement initiatives.
  • Undertake post-event reporting with the aim of sharing information, enhancing participation, improving event attractiveness, process effectiveness and efficiency.
• Other responsibilities
  • Provide support to deliver events and activities organised by SOSS, e.g. faculty meetings, focus group discussions and commencement ceremony, etc.
  • Undertake other tasks as assigned by the school Dean and Assistant Dean (Administration).

QUALIFICATIONS

• A good bachelor's degree.
• At least 5 years of relevant professional experience in research administration, project management or related fields.
• Strong knowledge of research funding processes and grant administration.
• Prior experience in research grants pre-award administration, research contracting and understanding of social science (Psychology, Political Science, Sociology, etc) academic research and/or national/ international research funding landscape are desirable.
• Experienced in event planning, project coordination and stakeholder management.
• Comfortable with multi-tasking and proactively prioritising tasks according to importance and urgency to meet deadlines.
• Self-motivated and able to work effectively both independently and as a team.
• Possesses initiative and ability to solve problems effectively.
• Excellent written and verbal communication skills for preparing grant documents, event materials, correspondence and promotional content.
• Amiable and able to work effectively with individuals from diverse backgrounds.
• Competent in research management systems, event registration platforms and office software including Microsoft Office, Teams, Zoom, SAP Concur and Ariba.
• Methodical and meticulous in following through on procedures and compliance checks.

OTHER INFORMATION

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

Please note that your application will be sent to and reviewed by the direct employer - Singapore Management University.