Manager (5-year contract), School of Economics

Singapore Management University; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading educational institution in Singapore seeks a professional to oversee daily operations, manage external grants, and perform HR functions. The ideal candidate should have an undergraduate degree and 5 years of relevant experience. Exceptional bilingual communication and interpersonal skills are essential. This role promises a dynamic working environment with competitive compensation and benefits.

Benefits

Attractive benefits and welfare

Professional development opportunities

Qualifications

• 5 years of relevant working experience preferred in educational and/or public service setting.
• Effectively bilingual with excellent written and verbal communication skills in English.
• Exceptional interpersonal skills to engage with diverse stakeholders.

Responsibilities

• Oversee daily operations for an organized and efficient workplace.
• Implement office policies and manage external grant budgets.
• Perform HR functions such as recruitment and onboarding.

Skills

Bilingual communication

Interpersonal skills

Organizational skills

Ability to work under stress

Education

Undergraduate degree

Job description

Company Description

Singapore Management University is a place where high‑level professionalism blends together with a healthy informality. The "family‑like" atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together – building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities – all to meet the work‑life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

Responsibilities

• Oversee the daily operations to ensure a professional, organized and efficient workplace.
• Implement office policies, procedures, and standards to ensure compliance and efficiency.
• Manage external grant budget such as budget planning and reporting, processing of claims and expenses, and procurement matters.
• Monitor day‑to‑day expenditures of the external budgets; seek budget variations as necessary; review accuracy of financial transactions to ensure allowability and compliancy.
• Develop and maintain records, databases, etc.
• Oversee the management of Centre’s website to feature the Centre’s highlights; maintain updates, etc.
• Perform HR functions such as recruitment, onboarding and employee records management.
• Event management and accompanying logistics to include organization of meetings, workshops, conferences, etc.
• Coordinate the follow‑up, scribe notes and assist with preliminary draft of the various reports and publications to funding agency.
• Interface with Office of Research Governance & Administration (ORGA) and Office of Finance (OFIN) Grants Compliancy and Management to troubleshoot external queries and requested ongoing reporting.
• Purchasing duties.
• Office of Campus Infrastructure and Services (OCIS), Facilities Booking Systems (FBS) meeting room/venue bookings.
• Liaise with SOE admin staff to redirect any non‑claimable MOE expenses, etc.
• Other duties as assigned.

Qualifications

• An undergraduate degree with 5 years of relevant working experience preferred in educational and/or public service setting.
• Effectively bilingual with excellent communication (written and verbal) skills in English.
• Exceptional interpersonal skills to engage with diverse stakeholders and foster collaborative working relationships.
• Meticulous, hardworking, and strong organizational skills.
• Ability to work independently and work under stress to meet tight deadlines.
• Flexibility to perform ad‑hoc duties as needed.