Management Executive (Academic)

STALFORD EDUCATION HOLDINGS PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

An educational institution in Singapore is seeking a detail-oriented Management Executive to oversee student examinations, manage academic resources, and provide administrative support. The ideal candidate should have a relevant degree, experience in administrative roles, and exceptional organizational skills, as well as proficiency in Microsoft Office. This position demands a high level of digital literacy and the ability to work under pressure during peak periods.

Qualifications

• Proven experience in a high-volume administrative or operational role.
• Ability to work calmly under pressure, especially during peak examination periods.
• Reliable and trustworthy, able to handle confidential information.

Responsibilities

• Manage the entire examination registration process for students.
• Administer logistics for examination periods, including scheduling and setup.
• Conduct and invigilate examinations, ensuring adherence to policies.
• Coordinate the production lifecycle of teaching materials and examination papers.
• Utilize AI tools to generate supplementary teaching materials.

Skills

Organizational skills

Digital literacy

Proficiency in Microsoft Office Suite

Ability to manage deadlines

Education

Diploma or Bachelor’s Degree in Business Administration, Operations Management, or related field

Tools

AI productivity tools

Microsoft Office Suite

Job description

Management Executive (Academic)

SSOC Code: 33491 (Management Executive)

Department: Academic Department

Reports to: Academic Director

1. Position Summary

We are seeking a detail-oriented and operationally-focused Management Executive to manage critical academic support processes. This individual will be responsible for the end-to-end administration of student examinations, the efficient production management of academic materials, and leveraging digital tools to support teaching and learning operations. This role ensures the smooth operational delivery of academic services, supporting both faculty and students.

2. Key Responsibilities

Examination Operations & Coordination

• Manage Student Registration: Administer the entire examination registration process for all students, ensuring complete and accurate data entry within the school database.
• Coordinate Exam Logistics: Oversee all operational and logistical aspects of examination periods. This includes scheduling, venue setup, and ensuring all required assessment materials are securely prepared.
• Examination Supervision: Actively conduct and invigilate examinations, ensuring strict adherence to school policies, maintaining academic integrity, and managing student conduct during assessments.
• Post-Exam Processing: Manage the secure collection, processing, and distribution of assessment scripts and results.

Academic Resource Management

• Material Production: Coordinate and execute the production lifecycle of teaching materials, course packs, and examination papers, including high-volume printing, scanning, and binding.
• Inventory Control: Manage and maintain inventory for all academic operations, including paper stocks, printing supplies, and binding resources.
• Equipment Maintenance: Ensure all production equipment (e.g., computers, printers, scanners, binders) is well-maintained and serviceable, serving as the point of contact for external repair vendors.

Digital Content & Administrative Support

• AI-Assisted Content Generation: Utilize AI tools and designated software to assist faculty in generating supplementary teaching and learning materials, such as worksheets, presentation visuals, and quiz banks.
• Digital Archiving: Systematically scan and digitize academic records, student work, and curriculum resources for secure and accessible record-keeping.
• General Administration: Provide comprehensive administrative support to the Academic Department to ensure operational efficiency.

3. Qualifications and Skills

Required Skills & Competencies:

• Education: Diploma or Bachelor’s Degree in Business Administration, Operations Management, or a related field.
• Experience: Proven experience in a high-volume administrative or operational role.
• Skills:
  ✔️ Exceptional organizational skills with a meticulous eye for detail.
  ✔️ Ability to manage strict deadlines and work calmly under pressure, especially during peak examination periods.
  ✔️ High level of digital literacy, with a strong willingness and ability to learn and use new software, specifically AI productivity tools.
  ✔️ Proficiency in Microsoft Office Suite (Word, Excel).
  ✔️ Reliable and trustworthy, with the ability to handle confidential information (such as examination questions and student data) with utmost discretion.

Preferred Skills & Competencies:

• Approachable and able to work collaboratively in a team environment.
• Prior experience in an educational institution or examination-related role.
• Hands-on experience with office production equipment (printing, scanning, and binding machinery).

We thank all applicants for their interest; however, only shortlisted candidates will be contacted for an interview.