Management Assistant Officer, Service Office, School of Computing

National University of Singapore; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading academic institution in Singapore is seeking a Management Assistant Officer to coordinate academic meetings and assist with logistical preparations. You will play a key role in supporting faculty by managing travel logistics, processing claims, and coordinating recruitment. The ideal candidate holds a Polytechnic Diploma and demonstrates strong interpersonal and writing skills while being able to multi-task effectively under tight deadlines. The position is a 2-year contract, renewable based on performance.

Qualifications

• Preferably with work experience in a fast-paced, dynamic environment.
• Demonstrate initiative and good interpersonal communication skills.
• Able to multi-task and deliver under tight deadlines.

Responsibilities

• Coordinate meetings and secure room bookings for faculty.
• Arrange travel bookings and logistics for faculty.
• Process and track claims made by faculty, researchers and students.
• Coordinate the recruitment of research staff and students.
• Coordinate the visits of visiting professors and visitors.

Skills

Interpersonal communication

Writing skills

Analytical skills

Customer service

Education

Polytechnic Diploma

Job description

Management Assistant Officer, Service Office, School of Computing

Job Description

• Coordinate meetings and secure room bookings for faculty
• Arrange travel bookings and logistics for faculty
• Process and track claims made by faculty, researchers and students
• Coordinate the recruitment of research staff and students
• Coordinate the visits of visiting professors and visitors
• Liaise with researchers and technical staff on the procurement of goods and services and asset inventory
• Provide support for assigned school administrative functions, including logistical preparations, event organization, and other related tasks

Qualifications

• Polytechnic Diploma holder, preferably with work experience in a fast‑paced, dynamic environment
• Demonstrate initiative and good interpersonal communication skills
• Good writing skills and experienced with web management
• Analytical, resourceful and energetic
• Able to multi‑task and deliver under tight deadlines
• Strong sense of customer service

2 years contract, renewable appointment, subject to performance

Only shortlisted candidates will be notified.

More Information

Location: Kent Ridge Campus

Organization: School of Computing

Department : Dean's Office (School of Computing)

Employee Referral Eligible: Yes

Job requisition ID : 30746