Mailroom Lead

SODEXO SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading global service company in Singapore is seeking an experienced facilities coordinator to manage mailroom tasks and support office functions. Responsibilities include sorting mail, preparing invoices and assisting with events. Candidates should have a diploma in Facilities Management, strong teamwork, and time management skills. Proficiency in Microsoft Office is essential. The role emphasizes self-motivation and a commitment to best practices in a dynamic team environment.

Qualifications

• Minimum a diploma in Facilities Management or its equivalent.
• A proven background in facilities or related discipline.
• Working knowledge of statutory requirements in OH&S and knowledge of client frameworks.

Responsibilities

• Sort and distribute all mail.
• Prepare and list cheques as per required procedures.
• Assist with stocking of copy paper on all floors.

Skills

Time management

Teamwork

Self-motivation

Bilingual communication

Education

Diploma in Facilities Management or equivalent

Tools

Microsoft Office

Microsoft Access

Job description

Key Result Areas

• Sort and distribute all mail
• Record all incoming Registered/Express Post mail
• Prepare and list cheques as per cheque handling procedures required by Finance
• Deliver mail to nominated areas on the floors
• Collect outgoing mail from floors, sort and record same
• Check and process purchase orders in iProcurement system
• Assist with stocking of copy paper on all floors
• Assist with the set up of client and staff meeting/functions as required
• Assist with movement of furniture and operable walls as needed
• Dispatch and retrieval of archive boxes from external supplierPrepare consignment notes for international mail satchels and freight
• Prepare local Post manifest totalling daily outgoing mail
• Assist with supervision of external contractors attending site
• Provide relief coverage for switchboard and other mailroom team members when required
• Any other facilities tasks related to smart office as directed by the Facilities Coordinator
• Stand in to be Receptionist on certain days when required by Operations

Knowledge, Skill and Abilities Required

• Minimum a Diploma in Facilities Management or its equivalent
• A proven background in the field of facility or similar related discipline
• Working knowledge of the statutory requirements and their application in OH&S and knowledge of government agencies and key client framework
• Computer literate in Microsoft Office and Access
• Excellent time management and teamwork skills
• Commitment to continuous improvement and best practice
• Excellent grooming and personal hygiene standards
• Self-motivated and lateral thinking
• Languages: English Fluent. Bilingual will be advantageous.