Junior Secretay

NETWORK EXPRESS COURIER SERVICES PTE LTD; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

A fast-growing logistics firm in Singapore seeks a Junior Secretary to assist the Chief Financial Director. Duties include managing schedules, drafting documents, and being a key point of contact. This role is ideal for fresh school leavers eager to learn and develop essential office skills. The company emphasizes a people-first culture, offering structured training and career growth opportunities. Candidates should be organized, proactive, and possess basic Microsoft Office skills.

Qualifications

• Fresh school leavers are welcome; no prior work experience required.
• Basic proficiency in Microsoft Office applications.
• Willingness to learn and adapt in a fast-paced environment.

Responsibilities

• Maintain and update the CFD’s daily calendar.
• Draft, format, and edit correspondence, reports, and presentations.
• Monitor progress of tasks delegated to internal departments.
• Serve as the first point of contact for the CFD’s office.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Time management

Strong communication

Education

GCE 'O' Level or equivalent

Job description

Job Description – Junior Secretary to Chief Financial Director (CFD)

JD- Junior Secretary 11.12.25

Company: NetworkExpress Courier Services Pte Ltd Location: Singapore Position Title: Junior Secretary Reports To: Chief Financial Director (CFD)

About the Company

We are a fast-growing courier and logistics organisation committed to operational excellence, innovation, and a people‑first culture. We aim to develop young talent by providing structured training, career growth, and a supportive working environment.

Position Overview

We are seeking a highly organised and motivated Junior Secretary to support the Chief Financial Director in day‑to‑day administrative, scheduling, and coordination duties. This entry‑level position is ideal for a fresh school leaver who is eager to learn and develop strong professional office skills. You will serve as a key support to the CFD, ensuring that her schedule, documents, and follow‑ups are managed smoothly and professionally.

Key Responsibilities

1. Diary & Appointment Management

• Maintain and update the CFD’s daily calendar.
• Schedule meetings, appointments, and conference calls proactively.
• Send timely reminders and ensure she is prepared for each engagement.
• Coordinate meeting logistics (venue, equipment, refreshments, and required documents).

2. Administrative & Document Support

• Draft, format, and edit correspondence, reports, and presentations using MS Word, PowerPoint, and Excel.
• Manage confidential documents with strict discretion and professionalism.
• Organise and maintain filing systems—both digital and physical.

3. Task Tracking & Follow‑Up Coordination

• Work closely with the CFD to understand priorities and deadlines.
• Monitor progress of tasks delegated to internal departments and ensure timely completion.
• Prepare meeting materials and follow up on post‑meeting action items.

4. Communication & Liaison Duties

• Serve as the first point of contact for the CFD’s office.
• Handle calls, emails, and messages professionally and accurately.
• Convey information clearly and ensure timely communication within the organisation.

Qualifications & Minimum Requirements

• GCE ‘O’ Level or equivalent.
• Fresh school leavers are welcome; no prior work experience required.
• Basic proficiency in Microsoft Word, Excel, and PowerPoint (e.g., formatting, creating simple spreadsheets, basic formulas).
• Willingness to learn, adapt, and grow in a fast‑paced environment.

Key Competencies & Attributes

• Fast Learner: Able to quickly understand tasks, processes, and software tools.
• Highly Organised: Excellent time management and ability to prioritise multiple assignments.
• Proactive & Attentive: Anticipates needs and provides timely support with minimal supervision.
• Discreet & Reliable: Handles sensitive financial and company information with confidentiality.
• Strong Communication: Good written and verbal English communication skills.
• Team Player: Cooperative and willing to support other administrative and finance team members.