Junior Personal Assistant (Part-Time)

BGC Group; Singapore; Hybrid; SGD 20,000 - 60,000; Full time

Job summary

A leading firm in Singapore is seeking a highly organized Personal Assistant to provide comprehensive support to senior leadership. Responsibilities include managing calendars, organizing travel, and preparing meeting materials. The ideal candidate will have proven experience in similar roles, be proactive, and maintain confidentiality while handling sensitive information. Good command of English and proficiency in Microsoft Office Suite are essential for success in this role. Hybrid work model where office attendance is required only once or twice a week.

Qualifications

• Proven experience as a Personal Assistant or similar role.
• Ability to handle sensitive matters with care and discretion.
• Capacity to manage multiple priorities independently.

Responsibilities

• Manage the Director’s schedules and appointments.
• Organize travel including bookings and itineraries.
• Prepare meeting materials and track action items.

Skills

Microsoft Office Suite

Strong character

Proactive management

Good command of English

Critical thinking

Job description

We are seeking a highly organized, proactive, and resourceful Personal Assistant to provide comprehensive assistance to senior leadership.

*Only required to come to office when necessary (typically once/twice a week).*

Responsibilities

• Calendar Management: Manage the Director’s schedules, meetings, and appointments.
• Travel Arrangements: Organize domestic and international travel, including bookings, itineraries, visas, and expense claims.
• Meeting Coordination: Prepare meeting materials, take minutes, and track action items.
• Communication: Serve as the key liaison between the executive office and internal/external stakeholders.
• Document Management: Draft reports, presentations, letters, and confidential correspondence.
• Confidentiality: Handle sensitive information with integrity, sound judgement, and utmost professionalism.
• Project Support: Coordinate and support ad-hoc initiatives or special projects driven by leadership.

Requirements

• Proven experience as an Personal Assistant, Business Support Executive, or similar role
• Strong character: confident, discreet, and emotionally intelligent; able to handle sensitive matters with care.
• Highly organised, proactive able to manage multiple priorities independently and adapt to changing priorities.
• Proficient in Microsoft Office Suite.
• Good command of English, both written and spoken.
• Strong judgement, critical thinking, and a willingness to push back respectfully when necessary.
• High level of integrity and discretion in managing confidential information.