Junior Executive Assistant

MAPPED PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A women’s health pharmaceutical company in Singapore is seeking a proactive Executive Assistant to the CEO. The role involves managing complex schedules, coordinating communications, and providing comprehensive administrative support in a dynamic healthcare environment. Ideal candidates will have prior experience as an Executive Assistant supporting C-Suite leadership, excellent organizational skills, and a background in Business Administration or Life Sciences. This position offers the opportunity to contribute to impactful healthcare solutions for women worldwide.

Qualifications

• 1-3 years of experience as an Executive Assistant or Personal Assistant supporting C-Suite or senior level leadership.
• Prior experience in the pharmaceutical, healthcare, or life sciences sector is highly desirable.
• Excellent organisational and communication skills (written and verbal) with strong professional etiquette.

Responsibilities

• Handle day-to-day corporate, administrative and operational duties supporting the CEO.
• Organise and coordinate the CEO's calendar, meetings, and travel arrangements.
• Act as the primary point of contact between the CEO and internal/external teams.

Skills

Calendar Management

Travel Arrangements

Healthcare

Research tools

Administration

MS Office

Accountability

Communication Skills

Life Sciences

Scheduling

Strategic Partnerships

Education

Relevant experience in Business Administration or Life Sciences

Tools

MS Office Suite

Digital collaboration tools

Job description

Roles & Responsibilities

Company Overview

Our client is a purpose-driven women’s health pharmaceutical manufacturing company committed to creating comprehensive healthcare solutions for women at every stage of life. Headquartered in India with a Singaporean subsidiary, the company operates across regulated and emerging markets globally with over 200 employees, leveraging quality manufacturing and strategic partnerships to deliver impactful healthcare solutions.

Job Summary

We are looking for a highly organised, meticulous and proactive Executive Assistant / Personal Assistant to the CEO who will provide comprehensive administrative, operational, and coordination support. The ideal candidate will be confident in managing complex schedules, handling sensitive information, and coordinating across internal teams and external stakeholders in a dynamic, global healthcare environment.

Key Responsibilities

• Handle day-to-day corporate, administrative and operational duties supporting the CEO, ensuring smooth management of priorities and workflows.
• Organise and coordinate the CEO’s calendar, meetings, appointments, travel arrangements, and associated logistics across multiple geographies and time zones.
• Act as the primary point of contact between the CEO and external/internal teams, key office holders and other stakeholders.
• Prepare and track meeting agendas, presentation decks, meeting minutes (MoM), reports, and follow‑up actions to closure.
• Handle sensitive and confidential information with highest level of discretion.
• Support with coordinating projects, monitoring deliverables, and supporting key business initiatives.
• Manage incoming and outgoing communications (emails, calls, correspondence), ensuring timely responses and prioritisation.
• Arrange leadership meetings, board interactions, conferences, events, and client/partner visits.
• Conduct research, collate data, and provide concise executive summaries to support informed decision‑making.

Job Requirements

• Relevant experience in Business Administration, Life Sciences, or a related field is preferred.
• 1‑3 years of experience as an Executive Assistant / Personal Assistant supporting C‑Suite or senior level leadership.
• Prior experience in the pharmaceutical, healthcare, or life sciences sector is highly desirable.
• Strong proficiency in MS Office Suite, scheduling and digital collaboration tools.
• Excellent organisational and communication skills (written and verbal) with strong professional etiquette.
• Ability to multi‑task and work under pressure, manage ambiguity, and adapt to changing needs.
• High degree of accountability, ownership and confidentiality.

Be part of a high‑impact, mission‑driven organisation advancing women’s health worldwide, while expanding your organisational capabilities!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. By submitting your application, you give us permission to store and use your data for recruitment purposes in accordance with our privacy policy.

Tell employers what skills you have

• Calendar Management
• Travel Arrangements
• Healthcare
• Research tools
• Administration
• MS Office
• Accountability
• Communication Skills
• Life Sciences
• Scheduling
• Strategic Partnerships