HR Executive – Operations & Compliance

PROFOTO DIGITAL SERVICES PTE LTD; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading digital services company in Singapore is seeking a meticulous HR Executive to ensure operational excellence and uphold regulatory integrity. Responsibilities include payroll accuracy, HRIS management, and compliance submissions. Ideal candidates will have strong attention to detail and experience in HR administration. Join us to enhance our HR processes in a dynamic environment.

Qualifications

• Meticulous and solutions-oriented mindset.
• Experience in HR administration and compliance.
• Ability to streamline processes and enhance compliance frameworks.

Responsibilities

• Ensure payroll accuracy and HR data governance.
• Streamline onboarding and employee lifecycle workflows.
• Manage attendance data and labor law compliance.
• Assist in HR policy development and vendor management.

Skills

Attention to detail

Operational excellence

Compliance knowledge

Data governance

Process improvement

Job description

Key Responsibilities

We are looking for a meticulous and solutions-oriented HR Executive (Operations & Compliance) to join our team. In this pivotal role, you will ensure operational excellence and uphold regulatory integrity across the full employee lifecycle — from payroll accuracy and statutory submissions to HR data governance and audit readiness.

You will play a key role in streamlining processes, enhancing compliance frameworks, and mitigating operational risks, while supporting seamless day-to-day HR administration. If you take pride in precision, efficiency, and driving continuous improvement, we welcome you to be part of our dynamic and purpose-driven team where HR truly enables business success.

Payroll, HRIS, and Compliance Administration

• Ensure payroll inputs (OT, leave, meal allowance and medical claim reports) are processed accurately and in a timely manner to support financial and operational consistency.
• Manage and maintain HRIS systems for real-time visibility of workforce data—enabling data-driven decision-making and productivity analysis.
• Coordinate statutory compliance submissions (MOM, IRAS, CPF) with zero delays to avoid financial penalties and reputational risk.
• Assist Senior Admin Manager for tax filing (IRAS) and insurance renewal to ensure fiscal compliance and workforce protection.
• Enforce PDPA compliance in employee records management to protect organizational data integrity and trust.
• Prepare internal documentation and HR evidence for external audits, certifications (e.g., SEDEX), and labor inspections—enhancing audit pass rates and legal compliance.
• Supports financial audit-readiness, strengthens workforce data integrity, and mitigates compliance and reputational risks.

Employee Lifecycle Administration

• Administer seamless onboarding and oboarding workflows, including equipment, IT access, clearance, and compliance documents.
• Manage contract issuance, renewals, and probation milestones, ensuring policy adherence and timely conversions.
• Maintain accurate employee records and ensure smooth coordination of uniform distribution and personal data updates.
• Track work pass expiries and renewals to ensure uninterrupted employment and legal workforce presence.
• Reduces employee lifecycle friction, improves new hire readiness, and supports long‑term talent retention through process consistency.

Time & Attendance Management

• Monitor and validate TMS data for payroll, absenteeism, and labor law compliance across business units.
• Deliver attendance and overtime reports for department heads and management for operational decision‑making.
• Manage special leave schemes (e.g., O-in-Lieu, Sales incentives) in line with internal policies and compensation alignment.
• Provides accurate labor utilization insights, reduces payroll anomalies, and supports workforce planning.

HR Policy, Reporting & Vendor Management

• Assist in maintaining and updating HR handbooks, SOPs, and policies to align with labor legislation and organizational governance.
• Serve as the liaison for external HR/payroll vendors to ensure system functionality, support issue resolution, and cost‑effective service delivery.
• Support disciplinary and grievance processes with proper documentation to uphold workplace fairness and mitigate legal exposure.
• Assist in developing and analysing HR dashboards (headcount, attrition, absenteeism) to inform strategic workforce decisions.
• Strengthens governance structure, supports risk management, and enhances employee relations and engagement.

Operational Support & Process Excellence

• Review and improve HR processes to enhance operational accuracy, compliance tracking, and service efficiency.
• Administer employee benefits (medical, dental, insurance) with timely updates and effective communication.
• Coordinate employee welfare programs (e.g., birthday gifts, condolences) with Admin to promote culture and morale.
• Support training administration and data tracking for performance management and skills development programs.
• Drives HR process efficiency, promotes employee well‑being, and reinforces a high-performance organizational culture.