HR Executive (L&D)

TALENTSIS PTE. LTD.; Singapore; On-site; SGD 45,000 - 60,000; Full time

Job summary

A human resources solutions provider in Singapore seeks a detail-oriented HR Executive to manage leave and training administration. The ideal candidate will have at least 3 years of HR experience, strong skills in communication and customer service, and proficiency in Microsoft Excel. Responsibilities include coordinating training programs, managing leave processes, and ensuring compliance with HR systems. The candidate should thrive in a dynamic work environment and will primarily provide professional support to employees and clients.

Qualifications

• Minimum 3 years of experience in HR administration.
• Intermediate level proficiency in Microsoft Excel is required.
• Must have strong customer service and stakeholder management skills.

Responsibilities

• Manage end-to-end leave processes including onboarding/offboarding.
• Coordinate training logistics including venue booking and materials preparation.
• Conduct User Acceptance Testing (UAT) for system enhancements.

Skills

Proficient in Microsoft Excel

Strong customer service skills

Stakeholder management skills

Excellent communication

Analytical and detail-oriented

Job description

We are seeking a detail-oriented and service-focused HR Executive to support leave and training administration for our client. This role ensures accurate HR data management, smooth coordination of employee programs, and timely employee support, while contributing to process and system improvements.

Key Responsibilities

Leave Administration

• Manage end-to-end leave processes including onboarding/offboarding, life events, and year-end reconciliation.
• Calculate and validate leave entitlements and balances in accordance with policies.
• Liaise with employees, managers, and HR stakeholders (HRBPs, Payroll) to ensure timely and accurate processing.

Training Administration

• Maintain course catalogues and sessions in the Learning Management System (LMS).
• Coordinate registrations for internal, external, and mandatory eLearning programs.
• Manage training logistics including venue booking, materials preparation, attendance tracking, and catering.
• Support training grant submissions and handle procurement and payment processes (PR/PO).
• Track mandatory training completion and follow up with reminder communications.

Systems & Compliance

• Conduct User Acceptance Testing (UAT) for system enhancements and statutory updates.
• Maintain secure data archives to support annual and ad-hoc audits.

Communication & Support

• Respond to employee and client enquiries professionally, clearly, and empathetically via email.

Requirements:

• Minimum 3 years of experience in HR administration.
• Proficient in Microsoft Excel (intermediate level or above).
• Strong customer service and stakeholder management skills.
• Excellent communication and interpersonal abilities.
• Analytical, meticulous, and detail-oriented with a proactive mindset.
• Able to thrive in a fast-paced and dynamic environment.

(EA Reg No: 20C0312)
Please email a copy of your detailed resume to [e-mail] for immediate processing.
Only shortlisted candidates will be notified.